Administrative Specialist Resume Example

Administrative specialists are always in demand, and that means your resume needs to be more effective than the average applicant’s for you to land a job. A strong, well-written resume is essential in this field and can help you get called for an interview.

With our administrative specialist resume sample, you have the tools you need to gauge your own resume’s effectiveness against a standard. As you compare your resume to our sample, see if it includes all the sections it needs, such as a professional summary and core qualifications, as well as work history and education, all formatted properly. If you’re unsure about how to proceed, simply use our resume builder to get a helping hand on your first steps.

Writing the Administrative Specialist Resume Template

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When properly prepared, a resume is a dynamic document that can serve as your primary selling tool. However, a well-crafted resume does more than just highlight your qualifications, it also provides a potential employer with insights into why you’re the right candidate for the job. With this Administrative Specialist resume template, you can get started on your own customized resume.

Resume Template for Administrative Specialist

Mack Simmons

Professional Summary

Results-based Administrative Specialist demonstrating strong organizational and communication skills to ensure smooth office operations. Consistently successful in coordinating administrative activities, facilitating client and vendor relationships by streamlining the flow of information and meeting staffing needs. Impressive track record of achieving results through carefully orchestrated resource allocations.

Core Qualifications

• Employee Management Tracking System
• Strategic Tactical Enterprise Asset
• MS Word, Excel, PowerPoint, Visio
• Database management and organization
• Staff management and coordination
• Budgeting and forecasting

Experience

Administrative Specialist, July 2013 – Present
Bradley Corporation, New Cityland, CA

• Coordinate with maintenance staff to ensure that equipment is properly maintained to limit the need for costly repairs and replacements.
• Continuously evaluate office staffing requirements to determine hiring and recruitment needs.
• Maintain employee confidence by ensuring that personal data remains safe.
• Assist HR staff with reference verification and background checks prior to scheduling initial interviews.

Office Coordinator, March 2010 – June 2013
H&G Systems, New Cityland, CA

• Implemented an electronic filing system to allow for easier access to essential business documents.
• Earned an employee recognition award for improving training procedures and reducing entry-level staff turnover rates.
• Developed a more efficient system for distributing traditional and electronic mail/messages.

Education

2009 Bachelor of Science, Office Management
University of California, New Cityland, CA

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Why Is This a Good Administrative Specialist Resume Sample?

When you look over the administrative specialist resume sample, you’ll see how it does a good job of showcasing the jobseeker’s particular skills and presents him in the best light possible. You’ll see right at the top that he lists an effective professional summary, with three strong statements about his most relevant skills and accomplishments. For example, “impressive track record of achieving results” is a confident statement that aims to sell the hiring manager on what the jobseeker can offer. This is important because recruiters often quickly skim this top section to decide whether to keep reading, so it’s no time to be humble.

When it comes to core qualifications, the format changes to succinct bullet points to further engage the reader and give a brief snapshot of relevant skills and professional competencies. The administrative specialist resume sample lists six, which is a good average number; don’t exceed eight, but don’t list any less than three. Make sure the skills here are relevant to the position. You’ll note the jobseeker listed things like “employee management tracking system” and “strategic tactical enterprise asset” to show he knows these specific skills relevant to the administrative field.

As the resume comes to the main core, the experience section, the work history employs bullet points as well, making it easy to read and skim. Note how the jobseeker uses a strong action verb to start off each bullet point and doesn’t repeat the same verbs over and over. The work experience starts with the most recent position first, with the appropriate verb tense to match (either past or present).

Although the education section comes last, it’s certainly not least. This is where you demonstrate your academic credentials, also formatted in reverse chronological order. If you have any college education, there’s no need to list your high school diploma.

Why You Need a Strong Administrative Specialist Resume

The Bureau of Labor Statistics expects growth in the field of administrative specialists to be slower than average through the year 2024. It estimates there will be 118,800 fewer administrative positions available in the field in this time span.

What this means for you and your job search is that you’ll have to work even harder to land a job, because the pool of open positions will be shrinking over time. Although that may sound challenging, there’s no need to despair. It simply calls for a more polished resume than the competition, and with our administrative specialist resume sample, you can produce a document that likely makes the grade.

Costly Administrative Specialist Resume Mistakes To Avoid

There are lots of tips you’ll hear when you’re drafting your resume, from advice such as “don’t make any spelling mistakes” to “proofread, double and triple check.” While this advice is absolutely valid, there are additional points to keep in mind so you don’t make any mistakes that could cost you the interview or the job.

For example, you shouldn’t be too modest in describing your work history. Administrative specialists are known for their ability to organize and orchestrate an executive’s work life, so it’s important to show how you’ve done this in your current and past positions. The jobseeker in our administrative specialist resume sample lists things such as “implemented an electronic filing system” to show how he made work life easier for his employer.

Other tactical mistakes to avoid include listing salary, hours, and supervisor names, all of which are unnecessary unless you’re applying for a federal or military position. It’s also a good practice to avoid using abbreviations.

Conclusion

Drafting a winning resume doesn’t have to be an intimidating task. With our administrative specialist resume sample, you have all the tools you need to write effective sections for your professional summary, core qualifications, work history, and education. Showcasing your skills through best practices will set you on the path for success in your job search.