Sample Payroll Specialist Resume
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OBJECTIVE
To obtain a position that provides learning opportunities and the potential for professional growth, while sharing my professional knowledge and experience.
WORK HISTORY
2006 — Present Sr. Payroll Specialist, Organon USA
· Compile, process, and review payroll input, ensuring accuracy for both US and expatriate payrolls.
· Review HRIS input for accuracy and SOX compliance.
· Train, instruct and mentor payroll department staff and new hires in preparation and coordination of payroll functions.
· Check returned payroll against controls and update files.
· Ensure compliance with department SOPs.
· Assist in the preparation and writing of SOP’s related to payroll, ensuring SOX compliance.
· Ensure timely scheduling and proper deposits of all withholdings, (i.e., Federal withholding and FICA taxes). Work with ADP on tax filing issues.
· Prepare periodic reports as assigned using Reportsmith.
· Assist manager in year end processing across all business units.
· Proactively confer with my manager on interpretation of Company policies and government regulations which have an affect on the payroll function
· Consistently demonstrate our ACTION culture and behaviors.
· Ensure accuracy of 401K files with Fidelity and benefits for all business units.
· Work with Payroll Specialist on all deduction calc issues as it relates to error messages and fixing problems across business units.
2003 — 2006 Payroll Specialist, Organon USA
· Process data information for semi-monthly payroll and review payroll input for accuracy.
· Check returned payroll against controls and update files.
· Ensure timely deposits of Federal withholding and FICA taxes.
· Process unemployment forms by verifying wage data.
· Prepare monthly reports as assigned.
· Compute/process requirements for monthly and quarterly tax returns, bank reconciliations and payroll summaries.
2001-2003 Sr. Payroll Administrator, ADP
· Administrate bi-weekly and weekly payrolls for exempt and non-exempt associates.
· Maintain CSS HRIZON data for payroll and human resource data elements; prepare data, input and transmit data for processing and timely distribution each pay period.
· Handle a high volume of associate and manager inquiries and/or problems on a timely basis.
· Interact with human resources regarding changes to associates rates, benefits, taxes, etc.
· Process manual checks as needed.
· Complete various requests for verification of employment and wages to financial institutions, state forms, and garnishments on a timely basis and in accordance with federal/state laws.
· Reconcile quarterly and year-end reports for accurate w-2 processing and tax filing.
· Interact with banks regarding associate accounts.
· Administrate monthly bond purchase for associates through payroll deduction.
· Provide reports to bank for bond issuance.
1997-2001 Payroll Representative, CIT
· Respond and resolve any questions regarding payroll /paycheck issues, process pay affecting data within assigned group of employees. (Employee database is split according to last name) Ensure accurate and timely payments of all special payments.
· Process disability according to company guidelines with information received from third party vendor.
· Input of w4 forms, direct deposit forms, and timesheets.
· Verify all employee changes received via the daily interface from Peoplesoft system.
· Answer employee inquiries that can not be handled by the service center (tier 2 questions).
· Periodic reorganizing of files, pulling terminated employees from the active employee files.
· Tax inquiries encompassing three different vendors (ADP for 200 and 199 inquiries, Ceridian for 1997 and 1998, R.E Harrington).
· Garnishments setup and reconciliation.
· Special projects as they come up (i.e Workers’ compensation, Supervise intern students, A/P preparation for HR community).
1995-1997 Accounting Lease Administrator, Autoland of NJ
· Review and correct lease contracts.
· Correct commissions for salespersons.
· Process NY motor vehicle registrations.
· Review and submit statements for vendors.
· Prepare/check request for trade-ins.
1994-1995 Community Service Center Counselor, Americorps-National Service Movement
· Tutor 6th — 8th graders in all subjects.
· Tutor English as a second language to adults and children.
· Schedule and plan club meetings and trips.
· Coordinate programs/plan curriculums.
· Community service with Board of Education and other social service agencies.
· Counsel students one to one.
1990-1993 Financial Assistant, Urban League of Essex County
· Daily financial date entry.
· Monthly preparation of bank reconciliation for five accounts.
· Bi-weekly compilation of payroll data (ADP).
· Examination of invoices for validity and monetary accuracy.
· Preparation of accounts payable checks and update of checkbook balances daily.
· Weekly reconciliation of petty cash.
EDUCATION
1989, Bachelor of Science, Bloomfield College
Major: Accounting
Minor: Business Administration
Special Skills
Enterprise V3, Data Imports, File Transfers, PCPW for windows, CSS HRIZON, Ceridian, ETIME, Reportsmith, Excel, CRT, Word, and Peoplesoft
References are available upon request.
Payroll Resume Questions
1. What’s the best way to list certifications on your payroll resume?
As a payroll specialist, having certifications can help set you apart from your competition. If you have any special training, you want to make it easy for readers to spot the information. While the payroll resume sample doesn’t show it, you can include certifications in their own section or within the education section. Typically, if you have multiple special training experiences, you should use a separate section.
2. What’s the best design for a payroll resume?
If you look at the various payroll resume sample options available, you’ll probably notice the use of different designs. There’s no one right design for this document. However, the best layout will include a few key characteristics.
It will have a reader-friendly layout that incorporates short paragraphs, lists, and headers. It will put your most important experiences and information at the top of the document. It won’t use crazy color schemes and font choices. Often, hiring managers prefer simple, effective designs.
3. How do you list awards on your payroll resume?
If you’ve received awards for outstanding professional performance, you want potential employers to know about it. You have two main options when it comes to listing your awards. You can either create a special award section or include your honors throughout your experience section under whichever position you won it. If you don’t have any relevant accolades, you don’t have to mention it. Check out the payroll resume sample to see an impressive document that doesn’t list awards.
4. What’s the best length for a payroll resume?
Depending on where you are in your career, you’re either struggling to fill a page with your experience or trying to figure out what information to cut out to stay on a page. You can effortlessly learn how to craft a document that is an appropriate length by using a resume builder.
Most hiring managers want resumes that fit on one page. However, this isn’t a hard and fast rule. If you have lots of experience, like the applicant on the payroll resume sample, you can use more than one page to show off your professional history. Typically, anyone with less than 10 years of experience should stick to one page, but anyone with more than that can have two pages if needed.
5. What’s the best format for a resume: PDF, MS Word, or .txt?
When you send your application to recruiters, you want to know they will be able to read it. Picking the right format can actually improve your chances of landing a job interview. Many applicants use PDF when sending out resumes because it creates a neat file that won’t get messed up through accidental editing. However, not all employers have the computer program needed to read a PDF. Hiring managers usually don’t like to see the .txt format because it doesn’t keep any aspects of design, so the document becomes hard to read.
Most employers prefer documents in MS Word because it’s easy to open and maintains design elements. As you look at the payroll resume sample, think about how hard it would be to read the document without any type of formal layout. If the employer requests a specific file format, be sure to use it.