To obtain a long-term position in payroll, financial, and human resources management where I may utilize my strong knowledge in payroll systems, leadership skills, superb organizational skills and strong ability to learn new systems and procedures.
June 2008 – Present Payroll Systems Administrator
Unified Grocers, Commerce, CA
Temp position. Handling all system related responsibilities including, creating and running special reports via Crystal 9.0. Maintaining employee PTO accruals and balances. Balancing, reconciling all payroll tax liabilities. Process all payroll tax deposits. Upgrading Kronos 5.0 to 6.0. Integrating non-exempt employees from newly acquired Seattle location onto the Kronos system. Setting up pay and work rules and perform required system testing. Various other projects as assigned.
Dec 2007 – June 2008
Various temporary assignments.
Oct 2005 – Dec 2007 Payroll Manager
Earl Scheib, Inc., Sherman Oaks, CA
Hired into a newly created position to guide the payroll staff through a system conversion and to organize and streamline the operations of the payroll/HR department. Responsible for training the payroll and HR staff to become effective users of PeopleSoft. Handle the maintenance and integrity of PeopleSoft including troubleshooting and testing system updates. Successful in the implementation of Kronos electronic time keeping system, which included the set up and testing of the system to prepare for the completion of a fully automated payroll process. Created training manuals. Coordinated and conducted training classes. Supervise a staff of three clerks. Prepare reports, process account reconciliations and prepare journal entries. Prepare weekly, monthly and quarterly tax deposits. Prepare 941’s and W-2’s. Prepare 401k deposits and reports. Process semi-monthly payroll for the corporate staff and division managers. Responsible for handling unemployment claims, various questionnaires and all correspondence with state agencies to ensure full compliance with HR and Payroll policies. Acted as liaison for Teamster’s Union. Oversee total payroll for 1000+ employees in a multi state environment. Full knowledge of FLSA, various tax and labor laws. Member of the American Payroll Association.
Feb 2005 – Sept 05 Payroll/Benefits Coordinator
Kennedy-Western University, Agoura Hills, CA
Responsible for processing bi-weekly payroll for approx. 150 employees. Processed monthly bonuses and commissions. Process payroll, bonus, and vacation/sick accruals. Reconcile GL entries. Administer 401k plan including organizing open enrollments and reporting bi-weekly deposits. Set up new hires. Process terminations and all payroll adjustments. Process garnishments, worker’s comp reports, government surveys and file various required US Labor forms and taxes. Coordinate Benefits, including benefits orientation, reconciling insurance billing, send Cobra letters and answer any employee insurance concerns. Software used is ADP, TC1 (time clock) Excel, Solomon, and Outlook.
Aug – 2003 – Feb 2005 Payroll Associate
Macerich Company, Santa Monica, CA
Process bi-weekly multi-state payroll for approximately 2600 employees using ADP payroll system. Update, collect and import hours on E-time electronic time keeping system. Verify hours and PTO information. Process new hires, terminations, and all employee data changes. Process employee verifications and garnishments. Process government surveys including quarterly statistical reporting and EDD requests. Process worker’s compensation reports. Process 401K distributions, rollovers and hardship requests. Organize and process quarterly open enrollment for 401K. Perform various special projects as assigned. Create various data reports using Reportsmith.
Sept. 2002 – Dec. 2002 Payroll Accountant
First Federal Bank Of California, Santa Monica, CA
Process semi-monthly payroll for approximately 500 employees using ADP and Reportsmith. Make all necessary changes to employee records. Generate manual checks as needed. Process the payroll-funding journal after each payroll and other journal entries as needed. Used Excel/Access to process journal entries, track attendance, and maintain employee database. Handled other payroll related issues as they occurred.
May 1994 – May 2002Payroll/Benefits Coordinator
Niles Township High Schools, Skokie, IL
Receive, organize and process payroll for approximately 1000 employees using in-house software. Administer all employee benefits. Printing and distributing liability checks. Maintain number of days worked for substitute teachers to be reported to the state pension agency. Maintain payroll, tax and benefit deduction controls such as, insurance, pension, annuity 403b, union dues, etc. Prepare all retiree pay outs including monthly payroll and all government surveys. Maintain court orders, wage garnishments, and tax deposits. Keep accurate payroll controls and balancing procedures. Resolve personal payroll problems as they occur (i.e. checking on pay rates, hours reported, amounts deducted, tax withholding, etc.) Set up contracts in system for new employees, re-issue lost or stolen checks. Maintain and post on a bi-weekly basis attendance records for all staff. Prepared annual W-2’s. Played key role in the implementation and conversion of Pentamation software. Represented the support staff union as a steward and contract negotiator. Attended several union training classes. Acted as grievance counselor for the districts’ support staff members. Handled and balanced monthly office petty cash. Perform various other payroll and bookkeeping functions as necessary.
September 1988 – May 1994 Accounting/Payroll clerk
Wells Lamont, Niles, IL
Payables for all freight bills. Matching accounts payable checks to corresponding invoices and distribution. In February of 1989 promoted to accounts payable clerk. Sorted daily mail, matched invoices to purchase orders and receiving reports. Determined when invoices were due to be paid and then entered into the computer for payment. Keep records of the entire daily input. Monthly accruals. January 1991 promoted to plant and warehouse payroll clerk. Processed via ADP. Made corrections to payroll input when needed. Type manual checks when needed. Balance and report taxes. Balance general ledger accounts. Input most payroll data. Post to the general ledger and did journal entries and maintained all records of employee earnings and deductions.