How to Write a Sample Declining Letter for a Job Offer

If you’re in the middle of a job search, you’re already aware of the waiting and anticipation. At this time, you might find it hard to believe that you may one day find yourself in the position of actually turning down a job offer.

Whether you are faced with choosing between multiple offers or looking at an offer that you don’t want, there’s a way to professionally say “thanks, but no thanks.” We’re going to break down the way to write a declining letter for a job offer so that when you do find yourself in this enviable predicament, you’ll know what to do.

Be Gracious When Writing a Declining Letter for a Job Offer

The process that went into selecting you was no walk in the park. Dozens of hours were likely spent weaning through candidates before choosing you. Let hiring managers and any supervisors you interviewed with or met know that, first and foremost, you appreciate the time they put into this offer.


I want to thank you for all your time and patience, and for offering me the Production Supervisor’s position. It was a pleasure meeting with you and Mr. Grant, and learning about WJM’s news services.

By taking the time to express your appreciation, you end what could be an awkward situation on a high note.

Be as Open as You Choose

You are certainly not obligated, but it’s okay to briefly inform the hiring manager as to why you’re declining the position. Keep it positive. No need to go into you hated the coworker you’d share an office with or that you’re getting a better compensation package elsewhere.

Sample #1

While I appreciate the offer, after careful consideration, I wanted you to know as soon as possible that I have accepted a position with another company.

Sample #2

While I believe this is a great opportunity, I have been given the chance to work with an organization whose specializations in the fields of social media and digital marketing are more aligned with my career goals.

Sample #3

After much consideration, I have decided this position is not the right fit for me at this time.

Close the declining letter for a job offer pleasantly. You never know when you may cross these paths again in your career, especially if you’re ever in the market for another job change. And should that time come, use LiveCareer’s Resume Builder, a top-notch tool for constructing an impressive work, education, and skills history.

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