Even if you’re moving from one position to another within the same company, as an employee, you have certain obligations to your employers. While policies might differ from organization to organization, handing in a resignation letter for transfer within the same company shows the level of professionalism, courtesy, and integrity that you want to exude.
Reasons for a Resignation Letter for Transfer Within the Same Company
Whenever you leave a position – whether it’s to go elsewhere or to move within the organization – you want to do it gracefully. You want to ensure all parties understand your intent and see your desire to make the transition as seamless as possible. This puts you in the best possible light as an employee, leaving the door open for even greater opportunities within the organization down the line.
What You Need to Do
Before word hits the grapevine, tell your immediate supervisor about your new opportunity. If the supervisor recommended you for the position, you should have already sent them a thank-you. But hearing the good news personally will mean a lot to them. Let the supervisor know how your experiences with the department made this move possible.
The resignation letter for transfer within the same company should contain details like the date of departure, what will happen with pending projects, and the contact number at the new position. Also include a statement of appreciation to current management and colleagues for all their support.
When writing a resignation letter for transfer within the same company, follow all the tenets of both business writing and resignation letters. Even though you may be familiar with all parties involved, keep it professional, simple, and polite. Stay away from any type of negative statement. Proofread it carefully for grammar and typos.
Get the resignation letter out as soon as possible, at least within two days of the conversation with your supervisor.
The decision to resign from any job can be emotional and disruptive, even within the same company. The responsible employee will use any recourse available, including the resignation letter for transfer within the same company, to minimize potential stress and encourage prospects of a better future and continued success for everyone.
If you’re considering changing jobs, take advantage of all the resources LiveCareer has to offer, like Resume Builder, a high-end resume creator that produces documents which promise to impress hiring managers.
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