Closing Sections of a Cover Letter
While your cover letter opening is the first impression hiring managers have of you, your closing paragraph should persuade a hiring manager to take a closer look. It’s your opportunity to convince employers you are the best candidate so they are compelled to contact you for an interview. Read on to learn about this vital section of your cover letter, how to perfect it and mistakes to avoid.
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Best Practices for Writing a Cover Letter Closing
Busy recruiters and hiring managers don’t spend a lot of time pouring over cover letters, and sometimes the closing paragraph is the only section they read, according to career expert Heather Huhman. That means you want to be especially careful to make a good impression in your closing. There are many ways to go about it, but we’ve identified seven of the best:
Reiterate your interest, enthusiasm and fit for the position. Restate that you feel
confident your experience and qualifications meet or exceed the requirements of the position. Use fresh language to succinctly make your case, and don’t be shy! Boasting about your related accomplishments could help you win an interview. Companies want “confident employees who love their work,” according to recruiting agency Robert Half.
Recap your value to the company. Hiring managers want people who can help them solve problems, so reiterate how you can help them meet their goals. You might state how you can solve a specific problem and point out ways you have done so in the past to great success, for instance.
Recap your key qualifications that pertain to the job. In other words, bring it home with a reminder that you are the best person for the job. But don’t just restate your qualifications, tell employers exactly how your skills match their needs and then open the door for further discussion.
For example, you might write something like: “Thank you for considering my application. I am confident my extensive experience in human resources and my strong analytical aptitude would be assets in the financial space. I look forward to the opportunity to discuss how I can help the firm succeed.”
Thank the recruiter or hiring manager for their time. Common courtesy never goes out of fashion. And since the closing of your cover letter is your chance to impress employers, show them you respect their time and appreciate them putting aside a few minutes to read your letter. They will remember not only your qualifications, but also your business etiquette.
Add a link to your online portfolio or website when appropriate. Again, make sure it pertains to the job and not your hobbies — employers don’t want to see your collection of travel photos.
Keep it brief. A little respect goes a long way. Hiring managers might receive hundreds of cover letters a day, and they don’t have time to read long paragraphs. Make your point crystal clear in five sentences or less.
End the paragraph with a call to action. Being polite is good, but you’ve also got to emphasize your interest with confidence. A call to action in a cover letter does this by gently inviting an employer to contact you for an interview. For instance, “I’d love to talk with you in person about how I can put my creativity to use to increase your sales numbers. I can be reached at 555-1234 to set up a meeting” is more compelling than “I can be reached any time. I look forward to hearing from you.”
Do’s and Don’ts for Writing a Cover Letter Closing Paragraph
Now that you understand the basics, you’re ready to start writing. We’ve compiled a list of final “do’s and don’ts” to help you close your cover letter for the win.
- Thank the recruiter or hiring manager for their time.
- Show enthusiasm with statements such as: “I’m excited about this opportunity to help increase your company’s sales revenue.”
- Offer something of value to capture the hiring manager’s interest. For example: “I’m happy to continue my track record of increasing sales revenue to your company.”
- Include a call to action, like: “I am available for a call this week. You can reach me at 555-1234.”
- Don’t sound rude like: “The ball is in your court.” “If you’re smart, you’ll contact me.”
- Don’t sound aggressive or pushy like: “Your company needs me!” “I’m available this Friday for an interview”
- Don’t say you’ll contact them by phone if the job description indicates they don’t want phone inquiries.
- Don’t sound needy or desperate with statements such as “Please contact me immediately!” or “I can’t wait to hear from you.”
The final piece of your cover letter is your signature. The guiding principle here is to sound gracious and professional, not casual or flippant. Remember, this is essentially a business letter, not a letter to a friend — the tone needs to be professional but friendly and not too casual.
As career expert Vicki Salemi advises, “end your cover letter with a handshake, not a fist bump.” If your closing line contains more than one word, capitalize only the first word.
Examples of good signatures include:
With best regards,
With best regards,
Eagerly waiting for a response,
Have a great day,
These examples work well because they are polite and professional without being too friendly or casual.
The following examples should never be used, since they are overly casual and unprofessional:
Also state what other materials you’re including besides your resume, such as references and work samples. Include your contact information below your signature.
Example: Thank you for your time and consideration. I look forward to hearing from you to arrange a phone or in-person interview.
Encl: resume; work samples; references