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Medical Secretary Resume Example

As a medical secretary, you’re an island of calm in the midst of chaos. Whether you work in a hospital or private practice, your stable presence and organizational capabilities keep complex workflows moving to improve patient treatment speed and quality of patient care. As the lynchpin of the organization, everyone relies on you to keep them steady ” but when you need a resource to rely on for sound resume advice, turn to us for a medical secretary resume sample that provides you with the structured framework for an exceptional resume. A sample resume is an excellent way to inspire yourself by reviewing how other candidates in your field discuss their skills. Take your ideas to our resume builder, and put them into practice by developing a brand new resume that reflects your expert capabilities.

Writing the Medical Secretary Resume Template

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A secretary within any environment must be professional and highly accurate throughout their work. A medical environment secretary must add regulatory confidentiality and increased importance in accuracy, due to patient care needs. This Medical Secretary resume template also indicates attention to detail and organization talent required of such a role, ensuring hiring managers take notice.

Resume Template for Medical Secretary



Mary Lynn Granger

Professional Summary


Organized Medical Secretary with strong background of medical office administrative assistance. Prompt and professional delivery of work with attention to HIPAA compliance and overall accuracy. Extreme efficiency derived of medical terminology knowledge, high speed typing accuracy and ability to operate key technologies and programs, such as medical transcription equipment.

Core Qualifications

  • Microsoft Office Pro
  • McKesson EMR
  • Medical Transcription
  • Patient Scheduling
  • Expense Reporting
  • Operational Accounting
  • Event and Meeting Planning

Experience


Medical Secretary, August 2009 – Present
Gamble OB/GYN – New Cityland, CA
  • Provide medical secretarial services for three OB/GYN physicians.
  • Take notes and dictation as needed and transcribe patient information into McKesson EMR files.
  • Organize and account for physician expense receipts on a monthly basis.
  • Work with service providers including accountants, vendors, suppliers, pharmaceutical representatives and other particulars of daily clinical business to ensure fluid office operations.
  • Assist doctors in seminar scheduling, speechwriting and other administrative duties.

Medical Receptionist, April 2005 – August 2009
Applebaum Family Practice – New Cityland, CA
  • Greeted incoming patients, obtained needed documents and identification, ensured completion of billing information within the EMR.
  • Accepted incoming calls and scheduled patient appointments and provider meetings as needed.
  • Performed data entry and administrative duties.

Education


2005 Associate’s of Applied Science, Medical Secretary
Cityland Community College – New Cityland, CA
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Why Is This a Good Medical Secretary Resume Sample?

As common best practices spread throughout the job market, hiring managers have come to form popular preferences in attractive resumes. These preferences range from design and format to content and writing style, but the one thing that reminds consistent is how quickly candidates who can write concisely and powerfully rise to the top of the stack.

We call this type of writing action-oriented writing because it uses descriptive action verbs to replace passive language. You can see an example of active language in the medical secretary resume sample, which breaks our sample candidate’s resume down into a compelling summary, scannable keywords, a tightly-written job history, and educational credentials. Adopting this writing style significantly increases your chances of a second read and serious consideration for your target job.

As a solid example, our medical secretary resume sample focuses on the skills that make our example jobseeker so vital to healthcare organizations. Keywords represent these skills in the core qualifications list and throughout the document and run the gamut from soft skills to hard skills. Soft skills include efficiency, promptness, and professionalism, describing the candidate’s personal traits. Hard skills focus more on concrete terms like patient scheduling, medical transcription, and even technologies such as McKesson EMR. The sample strikes a good balance between the two, painting a picture of a balanced candidate.

Take note of the employment history section. These brief but striking bullets cover a good deal of detail in a small space by limiting information only to what’s essential for the reader to know. While our sample candidate may excel at unjamming the copier, it’s not relevant to her career goals and thus doesn’t require inclusion. Our medical secretary resume sample focused only on relevant content to ensure employers see only what they need to for a decision.

Why You Need a Strong Medical Secretary Resume

Without a skilled medical secretary, most medical practices would fall apart. A medical secretary does more than manage workflows and patient records. Medical secretaries are the first and last line of defense when it comes to HIPAA compliance, data integrity, and legal requirements for medical records and patient confidentiality. You know you have those capabilities and a deep understanding of the ethics and integrity required in your job, but does your resume portray that effectively?

Before you answer yes, compare your document against our medical secretary resume sample. If it doesn’t follow these guidelines, the answer is likely no. If your resume doesn’t measure up to the sample, it won’t pass with employers and the only diagnosis you’ll get is a DNR on your application. Employers want clear depictions of your hard and soft skills, EMR knowledge, and patient interaction capabilities written in a way that illustrates positive impact.

Costly Medical Secretary Resume Mistakes To Avoid

Though doctors often use CV formats, especially in research hospitals, your resume should avoid this format and instead use the more reliable achievement-oriented resume format like our medical secretary resume sample. CVs are only for professions where the majority of the candidate’s accomplishments involve publications, presentations, research grants, patents, and invited lectures. This is a very different discipline from your role as the hub at the center of a medical practice’s spinning wheel, and your purpose would be better served by detailing your daily duties and notable accomplishments using action-oriented language and a strong mixing of searchable keywords.

Be as diligent in proofreading your resume as you would in entering accurate patient records. A single mistake reflects poorly on your skills in medical transcription and could be the one crucial misstep that costs you the job. Check at least twice, and find a friend knowledgeable of the rules of grammar willing to proofread and give you feedback. Fresh eyes will catch mistakes more easily.

Conclusion

If your heart races at the idea of an exciting new job, there’s no need to call the doctor just yet. We’ve got the prescription for success with a medical secretary resume sample that offers a great foundation for turning your resume into an effective, well-written document that reflects, in every word, the pride you take in your job.

Medical Secretary Resume Questions 

1. How do you make a medical secretary resume?

To create your resume, begin by studying our medical secretary resume sample for good ideas on how to format and what sections to include. Put your name and contact information at the top followed by a summary statement. Add sections for qualifications, experience, and education.

Use short, precise statements to make bulleted lists that showcase your accomplishments and strengths. Positive action verbs, such as improved, increased, or assisted, provide clarity to your duties and responsibilities. Double-check the entire document for grammar and spelling mistakes.

2. What’s the best way to include digital skills on a medical secretary resume?

It’s important to show that you are tech savvy, and there are two ways to accomplish that. The first is to list your digital skills under qualifications. You can mention specific software programs at which you are proficient as well as any computer certifications you may have earned.

The second way is to add digital skills to your work experience with bulleted statements that describe the duties you performed. For example, “maintained patient records in computer database,” tells employers about your experience with technology on the job. Take a look at our medical secretary resume sample for additional suggestions.

3. What should you do to make sure your medical secretary resume makes it past an ATS?

Many employers use an Applicant Tracking System to narrow their list of potential job candidates. This computer program scans resumes for keywords, saving the documents that contain them and rejecting the ones that do not. To make it past this program, you need to use a simple, clean resume format without graphics. Identify keywords in the job description, and include them in the experience or qualifications sections of your resume. See our medical secretary resume sample for an example.

4. How do you list references on a medical secretary resume?

As you can see from our medical secretary resume sample, it is no longer necessary to list references on your resume, unless the job listing specifically requests them. Hiring managers assume you will bring them to the interview. If the job description asks you to include references, make them the last section on the page. Write the name, job title, phone number, and email address for each person.

5. How do you write a summary statement for a medical secretary resume?

You want your summary statement to pack a bit of a punch, so it’s wise to spend a little time to craft a great one. Begin by describing yourself and what you do. Use strong adjectives that connote your work ethic, such as organized, efficient, dedicated, and professional.

Mention a few of your most desirable skills, including industry keywords if you can. Examples include knowledge of HIPAA compliance, use of medical software, and understanding of medical terminology. It’s a good idea to mix in a few soft skills, such as attention to detail and compassionate service. If you need more help with this section, check out our medical secretary resume sample, or try our resume builder for step-by-step instructions.

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