Administrative Assistant Cover Letter: Examples & Tips

Cover letter template for an administrative assistant

Copy and paste this template to use as a starting point for your administrative assistant cover letter.

Denise King
Austin, TX 78702
555-555-5555
example@example.com

Nov. 22, 2024

Willie Lee, HR Manager
GM Sectec
394 Primrose St.
Austin, TX 78702

Dear Mr. Lee,

I am excited to submit my application for the administrative assistant position at GM Sectec. With a career spanning over seven years in various administrative roles, I have honed my skills to a level of excellence that aligns perfectly with the needs of your team. My experience in customer relations, attention to detail and ability to thrive in dynamic environments make me an ideal candidate for this role.

At Frost Bank, I significantly improved customer satisfaction by effectively directing inquiries to the appropriate departments. My proactive approach in resolving issues has led to a 20% reduction in follow-up calls, allowing the team to focus on more critical tasks. Additionally, my adeptness at managing a high volume of calls—averaging 45-50 daily—has been instrumental in maintaining strong client relationships and ensuring seamless communication across the board.

In my previous role at Radiant Plumbing and Air Conditioning, I demonstrated my efficiency and productivity by typing at a speed of 75-80 words per minute, which enabled the timely production and distribution of important documents and correspondence. This capability was pivotal in ensuring that internal communications and client correspondences were handled swiftly and accurately, contributing to the overall efficiency of the office.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills and certifications align with the company’s goal. Please feel free to contact me at 555-555-5555 or via email at example@example.com to schedule an interview.

Sincerely,

Denise King

Formatting your administrative assistant cover letter

As someone aiming to become an administrative assistant, you know that a well-structured cover letter can highlight your skills in keeping an office organized and running smoothly.

Here are some tips to make your cover letter stand out:

Remember, your cover letter is a sample of your work. If it’s well-crafted, it shows your potential employer that you’re thorough and pay attention to detail.

Picking a cover letter template

Create your cover letter

Selecting the right cover letter template is important. As much as we say we shouldn’t judge a book by its cover, we can’t resist.

Look for a clean and professional design. Simple templates are always an excellent choice. For those who want to add an extra sparkle, modern templates are even better.

Ultimately, you don’t want the design to get in the way of the content. The information from your header to your bullet points should all be easy to read at a glance. Finally, ensure your cover letter’s design is consistent with your resume’s design. Use the same font style, size and header format on both documents.

Now you’re ready to walk through how to fill in your chosen template effectively.

How to write an administrative assistant cover letter

Your cover letter is your chance to highlight how you skillfully manage the many aspects of human resources.

Let’s break down how to create a letter that stands out to hiring managers.

Begin by thoroughly examining the job listing.

Identify important keywords. Phrases such as “schedule management,” “office coordination,” “customer service” and “document preparation” are essential. Incorporating these terms in your cover letter will show an understanding of the role and help you navigate through applicant tracking systems (ATS) that many companies use.

Ultimately, you want to show potential employers you’re paying attention to their needs.

The header of your cover letter sets the stage for your application. Ensure it includes:

• Your full name.
• City and state.
• Phone number.
• Professional email address.

In the world of administrative work, clarity and professionalism are key.

Try to find the name of the person who will be reading your letter. If that’s not possible, addressing it to “Office Manager” or “Hiring Manager” is acceptable.

Your opening should immediately convey your qualifications and enthusiasm for the role. Here’s how to tailor it for different situations:

In the body of your letter, use a few paragraphs to highlight why you’re an excellent candidate for the administrative assistant position.

Focus on these key areas:

• Relevant skills: Emphasize your expertise in using office software, your organizational skills and your ability to communicate effectively.
• Quantifiable results: Provide specific outcomes of your efforts. For instance, “I decreased appointment scheduling errors by 40%” or “Cut office supply expenses by 25% through better inventory management.”
• Key achievements: Share a story about a time when you improved office efficiency or tackled a challenging administrative task.

Here’s an example:

The end of your cover letter should show enthusiasm for further discussion.

For example:

End your letter with a formal closing like “Sincerely,” “Best regards” or “Thank you for your time.”

Freshen up your resume

Create your resume

While a cover letter is crucial, your resume is even more important. Together, they form a powerful duo to catch the eye of hiring managers.

If you haven’t crafted your resume yet, now is the ideal time to do so. Choose a template that matches the style of your cover letter for a cohesive and professional appearance. This attention to detail can impress potential employers.

Need a jumpstart? Our resume-writing guide and administrative assistant resume examples can provide the inspiration you need.

Short on time? A AI resume builder can be your best friend. These tools offer a variety of templates and make it easy to customize, helping you create a polished resume in no time.

Key takeaways