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Table of contents

Office Administrator Cover Letter Example
More Cover Letter Examples
Cover Letter Template for an Office Administrator
Format Your Office Administrator Cover Letter
How to Write a Cover Letter for an Office Administrator
Add a Matching Resume
Key Takeaways
Resources to Help With Your Job Search

If you’re ready to take on an exciting new office administrator role, then you need an application that highlights your qualifications and makes your strengths shine. A great resume is the foundation, but an impressive office administrator cover letter is what seals the deal. Not sure how to build one? We’ll walk you through it!

Our Guide Includes:

A cover letter sample to serve as a visual example as you start your journey.
An office administrator cover letter template that you can copy, paste and edit as a starting point.
Advice from the pros to guide you through the writing process.
Tips to keep in mind as you set out on your writing journey.

Need Your Letter ASAP? Our Cover Letter Generator can give you a headstart by providing customizable generated text specific to your field and career stage, formatting help so you don’t need to sweat the small stuff and a stylish template to make your skills jump off the page.

Office Administrator Cover Letter Example

Sample Office Administrator Cover Letter

Cover letter example office administrator

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What Makes This a Great Sample Cover Letter for an Office Administrator?

Neat and Error-free
A neat layout with careful proofreading goes a long way. This letter is strong because the details are on point!
Action Words
This cover letter makes the most of energetic active verbs that make the writer seem enthusiastic, motivated and proactive.
Hard and Soft Skills
This letter includes a balanced mix of hard and soft skills, showing how well-rounded the candidate is by showcasing technical abilities and interpersonal skills.

More Cover Letter Examples

Looking for a different cover letter? Check out our library of cover letter examples for more inspiration.

Browse other popular samples

Cover Letter Template for an Office Administrator

Need a starting point for your cover letter? Take this sample cover letter and copy it. You can use it as a template and edit it as much as you need!

Cornell Schmidt
San Pablo, CA 94806
555-555-5555
example@example.com

Nov. 10, 2024

Hilda Jacobson, Hiring Manager
GAC Media LLC
60 Border St.
San Pablo, CA 94806

Dear Ms. Jacobson,

I am writing to express my enthusiasm for the office administrator position at GAC Media LLC, as advertised. With a solid foundation in administrative and clerical roles, coupled with a strong desire to advance into office management, I am confident in my ability to support your team and contribute to the efficient operation of your office.

During my tenure as a clerical assistant at CGI Group, Inc., I successfully managed various office operations, from maintaining organized schedules to ensuring data accuracy in the company’s database. My experience in streamlining processes, such as improving document retrieval systems and optimizing office supply management, has not only enhanced efficiency but also reduced costs. These experiences have prepared me well to take on the challenges of an office administrator role, where my leadership potential and commitment to fostering collaboration can be fully realized.

At Klen Space, Inc., as an administrative intern, I further developed my organizational skills and customer service abilities. I consistently received positive feedback from both clients and colleagues, which reinforced my belief in the importance of clear communication and a customer-focused approach. My ability to adapt to new challenges and work independently, while also thriving in a team environment, aligns well with the dynamic needs of GAC Media LLC.

I am particularly drawn to GAC Media’s dedication to creating content that brings families together, and I am excited about the opportunity to contribute to such a mission-driven organization. My ultimate career goal is to grow within your company and one day fully assume the responsibilities of an office administrator, driving organizational excellence and supporting the continued success of GAC Media.

Thank you for considering my application. I am eager to bring my administrative expertise and passion for office management to GAC Media LLC and look forward to the opportunity to discuss how my skills and aspirations align with the needs of your organization.

Sincerely,

Cornell Schmidt

Format Your Office Administrator Cover Letter

As an office administrator, your cover letter is your chance to start your relationship with your potential new employer on the right foot. Make a lasting first impression by highlighting your attention to detail and communication skills with an appropriately formatted cover letter that sets the tone for your application.

Tips to Help You Format an Office Administrator Cover Letter That Stands Out:

Font Style and Size: Choose professional fonts like Arial or Calibri in a 10-12 point font size to make your letter easy to read.
Spacing: Space your lines between 1.15 to 1.5 to make your letter easily scannable by human eyes and tracking software.
Margins and Alignment: Align your text to the left and use 1-inch margins on all sides. This format keeps your letter consistent and neat.

Choose an Office Administrator Cover Letter Template

Create your cover letter

Your cover letter is often the first point of contact with potential employers, so selecting a cover letter template that reflects your professionalism is key. A simple, clean design will allow your organizational skills to shine through. While you can personalize the design further, starting with a straightforward template ensures your content remains the focus. Personality matters, but your cover letter’s number one job is to communicate clearly.

Explore our collection of office administrator cover letter templates and pick one that complements your resume template to create a cohesive application.

How to Write a Cover Letter for an Office Administrator

Whether you’re excited by the idea of writing a cover letter or you’re suffering from a case of blank page blues, our step-by-step guide will help you make a letter you can be proud of in no time!

Step 1

Review the Office Administrator Job Description

Building a compelling cover letter starts with customizing it to the specific role. Show your commitment to the job by tailoring your letter to fit both the position and the company. Make sure you discuss why the specific role appeals to you.

A customized cover letter has a better shot at passing through the applicant tracking systems (ATS) that filter for the best candidates. ATS looks for keywords that align with the job’s requirements. By carefully reviewing the job description and incorporating these keywords, you’ll increase your chances of standing out to both the ATS and the hiring manager. Win-win!

Step 2

Include Your Contact Information in the Header

Make it easy for the hiring team to get in touch with you. Your cover letter’s header should include:

Your full name.
City and state.
Phone number.
Email address.

Pro tip

Include a link to your LinkedIn profile to further showcase your professional presence. If your LinkedIn profile isn’t active or up to date, now is a great time to put a little work into it!

Step 3

Address the Hiring Manager by Name

Whenever possible, address your cover letter directly to the hiring manager by name. It shows that you’ve done your homework and adds a friendly, personal touch.

If there isn’t a name associated with the listing, “Dear Hiring Manager” works just fine.

Step 4

Introduce Yourself in the First Paragraph

Your opening paragraph is your chance to make a warm and enthusiastic first impression. Briefly introduce yourself, explain why you’re excited about the role and mention what you bring to the table. Don’t get weighed down by details yet. This section should be a tasty appetizer for the meal that’s coming later.

Example Opening Paragraph for an Office Administrator with Limited Experience:

I’m thrilled to apply for the office administrator position at [company], as advertised on [source]. My background in office support and strong organizational skills make me eager to contribute to the smooth day-to-day operations of your team.

Example Opening Paragraph for an Experienced Office Administrator:

I am delighted to apply for the office administrator role at [company]. With over [number] years of experience in managing office operations, coordinating schedules and supporting team productivity, I am confident in my ability to contribute to your company’s success.

Pro tip

Keep your introduction short — just a few sentences will draw the reader in and explain why you’re a great fit.

Step 5

Explain Why You’re the Best Candidate for the Role

The body of your office administrator cover letter is the meat and potatoes! Now is the time to dive into details that you might not have had time to flesh out on your resume. Choose the skills and experience that are most relevant to the role and get specific.

Focus on:

Detailing Relevant Experience: Share examples of how you’ve managed office operations, coordinated schedules or supported teams to improve efficiency. Highlight your attention to detail and ability to juggle multiple tasks seamlessly. Make sure to talk about your experience in terms of outcomes and share measurable results that show the impact of your projects.
Highlighting Your Skill Set: Discuss your hard and soft skills, including proficiency in office software and scheduling or managing supplies. Emphasize your ability to keep the office running smoothly and your positive and helpful attitude.
Addressing Unique Qualifications or Experiences: If you have specialized training, such as experience with office management systems or a track record of working in a particular industry, mention it to make your application stand out.

Example Body Paragraphs for an Office Administrator Cover Letter:

At [company], I streamlined office operations by introducing a new inventory management system that reduced supply costs by 15%. I also coordinated staff schedules, ensuring meetings and events ran smoothly without a hitch.

In another role at [company], I was responsible for managing incoming communications and supporting the executive team by organizing key documents and handling travel arrangements. My proactive approach ensured that no detail was overlooked, contributing to an organized and efficient office environment.

Step 6

Write Your Cover Letter Closing

End your office administrator cover letter with a positive closing paragraph that:

Shows your excitement for the role.
Highlights your readiness to support the team.
Invites further discussion in an interview.
Thanks the reader for considering your application.

Example Closing Paragraph for an Office Administrator Cover Letter:

I am excited about the opportunity to contribute to [company] as an office administrator. I am confident in my ability to support your team’s daily operations while maintaining an organized and positive work environment. I look forward to discussing how my skills and experience align with your company’s needs. Thank you for considering my application.

Step 7

Sign Off Appropriately

End your letter with a professional signoff, such as “Sincerely” or “Best regards,” followed by your name.

Add a Matching Resume

Create your resume

Your job search starts with a strong resume that outlines your administrative skills. If your resume isn’t up to date, now’s the time to refresh it! Once your resume is in place, writing your cover letter becomes a breeze. See what a great resume includes by checking out some sample resumes from pros in your industry.

If you’re not sure how to get started, we can help. Our Resume Builder generates content suggestions for office administrator positions and automatically formats your document to match your cover letter for a cohesive and professional application package.

Key Takeaways

Explore Office Administrator Cover Letter Examples

Get inspired by reviewing outstanding office administrator cover letters. These examples will give you a visual aid to keep in mind as you build a letter of your own.
Highlight Essential Skills for an Office Administrator

Focus on the critical skills required for an office administrator, such as exceptional organizational abilities, multitasking, managing office supplies, scheduling and a strong command of office software.
Choose an Appropriate Office Administrator Cover Letter Template

Pick a cover letter template that effectively showcases your experience and qualifications. Your cover letter should be clean and professional, allowing your content to stand out while keeping the design simple and easy to read.
Keep Your Introductory Paragraph Concise

Start with a brief, engaging introduction that quickly explains why you’re the office admin the hiring manager is looking for. Keep this section short and be prepared to flesh out the details later on.
Compose Detailed Body Paragraphs

In a few paragraphs, provide specific examples of your office administration experience. Highlight your unique skills, demonstrate how you’ve supported teams and improved office processes, and focus on sharing measurable outcomes that show your success in previous roles.
Ensure Appropriate Formatting

Your cover letter should follow standard formatting guidelines to present a polished, professional image. Be sure to proofread carefully to avoid any errors and demonstrate your attention to detail — a crucial skill for any office administrator!

Resources to Help With Your Job Search

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Hailey Brophy is an experienced writer with a diverse career in digital publication. She is passionate about using her unique skills and experiences to help job seekers find the information that they need to succeed.