Customer Service Skills to List on a Resume (30 Examples)

Q: What are the five characteristics of good customer service?

The five characteristics of good customer service are: - - Responsiveness - Clear communication - Empathy - Consistency - Accountability Employees who demonstrate these characteristics build trust, strengthen brand reputation, and increase long-term customer loyalty.

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Table of contents

What Are Customer Service Skills?
30 Great Customer Service Skills & Examples for Your Resume
How to Add Customer Service Skills to Your Resume
How to Improve Your Customer Service Skills
More Skills Resources
Key Takeaways
FAQ

Get the job 2x faster^*

Customer service can make or break a business. Customers want great service along with great products, so job seekers with strong customer service skills have a huge advantage.

But simply having these skills isn't enough. You need to highlight them properly on your resume to impress employers. This guide will show you exactly how to do that.

Here's what we'll cover:

The definition of customer service skills
Customer service skills examples
How to list customer service skills on your resume
Other skills to include on your resume

Are you making a resume to showcase your outstanding customer service abilities? Resume Now's AI Resume Builder streamlines the resume creation process and offers a wide range of customer service skills examples that you can effortlessly incorporate with just a click.

What Are Customer Service Skills?

Customer service skills are the abilities that help professionals support customers effectively. These hard and soft skills improve customer satisfaction, strengthen loyalty, and help businesses retain clients.

They're more important than ever because customers feel squeezed. Whether dealing with inflation or stressful personal situations, customers are looking for a port in the storm, and a calm, supportive voice can make a big difference.

These skills are core to many industries, including retail, hospitality, and telecommunications. At the same time, they come in handy in surprising fields, too, like healthcare, education, and technology.

30 Great Customer Service Skills & Examples for Your Resume

Customer service skills are important for helping people and making their experiences better. Whether you're talking to patients, working with coworkers, or teaching families, these skills make a difference.

Let's take a closer look at the key customer service skills you should highlight on your resume.

Communication Skills

Without communication skills, customer service representatives couldn't connect with customers, work with coworkers, or solve problems. That's why it's one of the most important skill sets in the customer service toolbelt.

Here are a few key examples:

Active listening
Clear verbal communication
Effective written communication
Nonverbal communication
Empathy and understanding

Problem-Solving Skills

Need to find a good solution to customer issues quickly? Problem-solving skills are the name of the game.

Here are some problem-solving skills that would help you land a customer service role:

Analytical thinking
Creativity in finding solutions
Decision-making
Conflict resolution
Resourcefulness

Technical Skills

Even if your job isn't highly technical, you might find that technical skills play an important role in customer service. These skills help you use tools and software to assist customers.

Here are some technical skills to consider for your resume:

Proficiency with customer relationship management (CRM) software
Basic troubleshooting of common technical issues
Familiarity with point-of-sale (POS) systems
Ability to navigate company websites and online portals
Knowledge of industry-specific software

Professionalism

Professionalism is so fundamental to good customer service that it's almost taken for granted. It means having a positive attitude, being reliable, and following company rules, to cite just a few aspects of professionalism.

Here are some other related skills:

Reliability and punctuality
Maintaining a positive attitude
Adhering to ethical standards
Professional appearance and demeanor
Time management

Interpersonal Skills

Relationship-building is another cornerstone of customer service, and interpersonal skills are how you get there.

Here are a handful of interpersonal skills related to customer service:

Empathy and understanding
Building rapport
Conflict resolution
Teamwork and collaboration
Patience

Customer Orientation

Here's a batch of unique skills specific to customer service roles. Customer orientation means putting the customer first and meeting their needs. It involves understanding the customer's perspective and going the extra mile.

Here are some customer orientation skills:

Anticipating customer needs
Personalized service
Follow-up and follow-through
Customer advocacy
Attention to detail

Pro tip

Not sure which customer service skills match your experience? Try our free resume Skills Generator tool to instantly identify hard and soft skills tailored to your background. It can help you surface keywords that align with applicant tracking systems (ATS) and employer expectations.

How to Add Customer Service Skills to Your Resume

Even when you have a strong list of customer service skills lined up and ready to go, how do you add them to your resume?

First piece of advice: incorporate a mix of hard and soft skills. Even though soft skills like empathy and active listening are what most people think of when they think of customer service, hard skills, such as CRM software proficiency and technical troubleshooting, are equally important.

A customer service resume should be full of skills like these. Let's see how to add them, step by step.

Step 1

Look for Customer Service Skills in the Job Ad

To identify which skills to highlight on your resume, start by reading the job description closely.

The job listing will lay out the duties and requirements for the role. Somewhere in there, you will find the skills most important to the employer.

Better yet, you'll be more likely to pass the applicant tracking systems (ATS). The ATS filters out resumes that don't include the right set of keywords. You can find these keywords by closely reading the job description and noting the specific skills and qualifications mentioned.

Let's look at an example of a job ad, with the customer service keywords in bold:

Customer service representative job description:

We are looking for a dedicated customer service representative to join our team. The ideal candidate will have excellent active listening skills, strong creativity in problem-solving, and a keen eye for detail. Responsibilities include handling customer inquiries, providing support through various channels, and maintaining customer satisfaction. The candidate should be proficient with inventory management systems and capable of managing multiple tasks efficiently.

Responsibilities:

Respond to customer inquiries via phone, email, and chat with strong verbal communication skills.
Resolve customer issues using effective analytical thinking.
Maintain accurate records of customer interactions in our data entry systems.
Provide timely and accurate information to customers.

Requirements:

Excellent written communication skills.
Strong decision-making abilities.
Experience with technical troubleshooting.
Ability to multitask and manage time effectively.

After you highlight the skills the employer is looking for, it's time to add them to your resume.

Pro tip

Use your research skills to learn more about the company so you can also align with their higher-level goals in your resume and the job interview. For example, if the company values customer satisfaction above all else, emphasize your ability to ensure customer happiness and retention.

Step 2

Create a Skills Section

Every resume needs an impressive skills section.

If you're doing a straightforward chronological resume that focuses on your work history, you'll probably only have one skills section. If you're doing a functional resume that prioritizes your skills and downplays work history, you might have two or three sections.

Here's an example of a skills section you'd find on a resume, focusing on the skills in the job ad:

Skills

Creativity in problem-solving
Verbal communication skills
Active listening skills
Analytical thinking
Written communication skills
Decision-making abilities
Technical troubleshooting

See how easily those skills transition from the job ad onto a resume?

Pro tip

If you are changing careers, make sure to include and prioritize transferable skills. Transferable skills, like being adaptable, problem-solving, and time management, are valuable across many jobs and show that you can bring important abilities to your new role.

Step 3

Highlight Skills Throughout Your Resume

Your resume as a whole is designed to highlight your skills, much like a customer service representative showcases their best abilities when assisting customers.

Consider the rest of your resume: From the professional summary at the top to the education section near the bottom of your resume, every section is a skills-delivering machine.

Let's begin with the summary—or an objective statement. Here, you can briefly describe your career goals and key qualifications in three to four sentences. This is prime real estate on your resume, so you should focus on your most relevant and important skills to catch the employer's attention right away.

Okay, here's what a summary looks like when you include customer service skills from the job ad:

Dedicated customer service representative with excellent active listening skills and creativity in problem-solving. Skilled in using verbal communication to resolve customer issues and maintain high levels of customer satisfaction. Proven ability to think analytically and make sound decisions in a fast-paced environment.

Now take a look at your work history. This section is the core of most resumes, and each bullet point is another opportunity to highlight a skill and its impact.

Work Experie

nce

Customer Service Representative

XYZ Company, Anytown, USA
January 2020 – Present

Utilize active listening skills to understand and address customer concerns effectively.
Implement creative problem-solving techniques to resolve issues, resulting in a 20% increase in customer satisfaction.
Employ strong verbal communication skills to provide clear and concise information to customers.
Analyze customer feedback to improve service processes and enhance overall experience.

Pro tip

You can add skills to your education section by highlighting relevant coursework, projects, or extracurricular activities that demonstrate your abilities. If you took a course on communication, for example, mention how it helped you develop your verbal communication skills and analytical thinking.

Step 4

Don't Forget Your Cover Letter

Writing your cover letter is another opportunity to reinforce the customer service skills listed on your resume. While your resume highlights qualifications in a structured format, your cover letter allows you to provide context, such as how you've applied customer service skills to deliver measurable results.

Use this space to connect your experience to the employer's needs, emphasizing outcomes such as improved customer satisfaction, faster resolution times, or increased retention. A well-written cover letter strengthens your overall application by showing not just what skills you have, but how you use them to create value.

How to Improve Your Customer Service Skills

Do you feel like your customer service skills need improvement? Here's a list of ideas for improving your skills to get you started!

Practice active listening. Focus fully on the customer—or conversation partner—when they are speaking rather than thinking about your response. Practice repeating back the points they raised to see if you are understanding them correctly.
Take a course. Anything you want to learn, there's an online course for it. Search Coursera and companies that offer customer service training courses and certifications.
Learn another language. Being able to assist customers in their native language can greatly improve the service experience. Consider online language learning apps to improve your language proficiency.
Role play. Practice responding to difficult customer situations with a coworker or friend to improve your communication skills.
Ask for feedback. Seek input from customers, managers, and peers on how you can improve your customer interactions. Take all of the feedback in good spirits—being defensive could undermine your goals.
Read books or blogs. Resources such as "The Customer Service Survival Kit" by Richard Gallagher and customer service blogs offer tips and best practices for service.

More Skills Resources

Haven't found what you're looking for? Maybe one of our other skills guides can help:

Key Takeaways

Create a list of your customer service skills.
Making a list helps you understand your strengths and areas for improvement. It also gives you a foundation to build on when tailoring your resume and cover letter.
Highlight the most important skills on your resume.
Review the job description to identify the key skills the employer values and ensure they are included in your resume.
Don't forget about your cover letter.
Use your cover letter to provide specific examples of how you've used these skills to achieve positive outcomes in your previous roles.
Find ways to improve your skills.
Seek out opportunities to enhance your skills through workshops, online courses, reading relevant materials, and seeking feedback from peers and supervisors.

FAQ

What are the five skills of a customer service rep?

The five most important skills of a customer service rep are:

Communication: Clearly explaining solutions and actively listening to customers
Problem-solving: Identifying issues quickly and resolving them effectively
Empathy: Understanding customer emotions and responding appropriately
Technical proficiency: Using CRM systems, POS tools, or troubleshooting software
Time management: Handling multiple inquiries efficiently without sacrificing quality

Together, these skills improve customer satisfaction, reduce complaints, and increase retention.

What skills should I put on a resume for customer service?

You should put a blend of

hard and soft skills

on your resume for customer service.

Soft skills

- Active listening

- Conflict resolution

- Patience

- Adaptability

- Team collaboration

Hard skills

- CRM software proficiency

- Data entry

- Point-of-sale (POS) system operation

- Technical troubleshooting

- Multichannel support (phone, email, chat)

Always tailor your skills section to match the job description and include keywords that align with the employer's priorities.

What are the five characteristics of good customer service?

The five characteristics of good customer service are:

Responsiveness
Clear communication
Empathy
Consistency
Accountability

Employees who demonstrate these characteristics build trust, strengthen brand reputation, and increase long-term customer loyalty.

What are hard skills for customer service?

Hard skills for customer service are measurable, teachable abilities such as:

- CRM software proficiency

- Point-of-sale (POS) system experience

- Technical troubleshooting

- Data analysis

- Inventory management systems

- Multichannel communication tools

These skills show employers you can operate the tools and systems required to support customers efficiently.

How do I describe customer service skills on a resume?

To describe customer service skills on a resume, combine the skill with a measurable result. Instead of listing "communication skills," show how you used them. For example, "Resolved 40+ customer inquiries daily using active listening and clear communication, improving satisfaction scores by 15%."

Focus on outcomes such as faster resolution times or improved customer satisfaction. Quantifying your impact makes your skills more credible and more compelling to employers.

Was this information helpful? Let us know!

Don is a Certified Professional Resume Writer (CPRW) with more than 10 years' experience creating digital content, including four years helping job seekers develop their careers. He holds an M.S. in Journalism from Northwestern University.