Archive Assistant Resume Example

As an archive assistant, you are well aware of the special knowledge and skills required to perform your duties. By creating a strong resume, you have a way to share with hiring managers that you have the necessary qualifications for the job. Positions have the potential to be highly competitive, especially at certain institutions. The stronger your resume, the better chance you have of securing the job you want.

One way to devise what to include in your resume is to review an example, such as our archive assistant resume sample. Peruse it for inspiration, including what skills are most important to incorporate into your own document. Need more help? Try our resume builder.

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Jennifer Bender

123 Fake Street | City, State, Zip Code
Cell: 000-000-0000
email@email.com

Professional Summary

Organized and efficient Archive Assistant with extensive library records experience. Knowledge of both physical archival materials, along with electronically filed works. Specializing in rare books and related materials.

Core Qualifications

• Archival Procedures
• Electronic Records Platforms
• Physical Materials Handling
• Customer Service
• Organization
• Efficiency
• Time Management
• Detail-Oriented

Experience

Archive Assistant, September 2013 – May 2015
Company Name, City, State

• Managed the special collections materials of the university library.
• Retrieved and returned materials for library patrons, ordered special items from partner institutions and assisted patrons with the use of electronic archives retrieval.
• Performed other reference desk duties as needed such as cataloging items, checking out patrons and organizing stacks.

Archive Assistant, September 2011 – May 2013
Company Name, City, State

• Handled special collections for the community college library.
• Assisted patrons with obtaining unique materials, sometimes searching partner library catalogs and contacting appropriate representatives to borrow the item.
• Maintained library stacks and assisted patrons with checking out books.
• Other reference desk duties as assigned and required.

Education

2015 Bachelor of Science, Secondary Education
Bachelor of Arts – English
New Parkland University – City, State
2013 – Associate of Arts – General Studies
Company Name, City, State

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Why Is This a Good Archive Assistant Resume Sample?

To get the most out of reviewing our archive assistant resume sample, it is necessary to know what makes it great. To begin with, it utilizes a professional format that makes it easy to read. It has the contact information at the top, so hiring managers do not have to search for it.

The professional summary does a good job of imparting the jobseeker’s most important qualifications while remaining short and sweet at just three sentences long. It incorporates descriptive pronouns as a way to impart the candidate’s personality and work ethic. For example, it opens with “organized and efficient.” It also specifies the type of experience the jobseeker has, including in physical, digital, and rare books.

Next, the resume lists out the core qualifications in an easy-to-skim bullet list. It is a simple list that only uses phrases and sticks to a limit of six to eight bullets, with a mixture of soft and hard skills. It is easy to believe that at least some of these skills appear in the requirements on the job description.

The experience section of a resume is one of the most important. Our archive assistant resume sample does a good job of keeping the descriptions concise while still expressing the jobseeker’s abilities. Each description begins with a strong action verb to make it more attractive. The duties listed are not exhaustive, but they do provide a good idea of what the archive assistant did at previous positions.

The education section is one of the shortest sections on the resume. This archive assistant resume sample follows the best practices by keeping it short, listing just the relevant degrees. Because the candidate has an advanced degree, there was no reason to include a high school diploma, as having a degree implies having a degree.

Why You Need a Strong Archive Assistant Resume

The expected job growth for an archive assistant is about as fast as average, according to the U.S. Bureau of Labor Statistics. Although this means there are positions available, there is sufficient competition to require a strong resume to succeed. Many libraries, universities, and other institutions desire highly skilled and experienced employees. Therefore, your resume must illustrate you are the best-qualified candidate.

Hiring managers spend just five to seven seconds looking at resumes, according to several studies. This makes it much harder to impress them with a substandard resume. A strong, well-written document, such as the archive assistant resume sample, makes it easy for hiring managers to skim through it and recognize the candidate’s overall value.

Costly Archive Assistant Resume Mistakes To Avoid

As an assistant archivist, you spend a lot of time around books and historical documents. As such, employers expect you to exhibit strong oral and written skills. Therefore, avoid ruining your chances with a simple misspelling or grammar error on your resume. Have someone knowledgeable of the rules of grammar proofread your document for mistakes.

That is not all you need to do to avoid the most common resume-writing mistakes. Part of your duties as an archivist assistant is to catalog, so organizational skills are essential to the job. Do not simply list this ability on your resume, demonstrate it through creating a concise and well-structured resume. Rather than trying to squeeze every detail into the document, making it difficult to read, stick to one page and incorporate bullet points, similar to the archive assistant resume sample.

Another common mistake is simply listing common duties. Impress hiring managers by incorporating measurable accomplishments, such as the number of research papers you assisted or the cataloging changes you made.

Conclusion

It takes time to develop a strong, competitive resume. However, it is worth it in the long run when you secure the job you are hoping for. Through reviewing the archive assistant resume sample, you learn the best practices to improve your own document. List the most important skills and focus on your accomplishments, and grab attention by using action verbs and descriptive pronouns. Now it’s your turn.