Medical Office Specialist Resume Sample

Your resume is the first piece of information a hiring manager will see about you, and it is important to make a good impression by crafting a quality document. Your resume should be easy to read and include the most pertinent information about your professional abilities and background. Keep in mind that it is nearly impossible to create an error-free resume if you rush through the process, so be prepared to spend quality time building and polishing your document.

Many jobseekers find it helpful to have an example in front of them when creating their resumes. Refer to the enclosed medical office specialist resume sample as needed to help guide you through the process of creating your own personalized document. Using the sample as a guide, check your document to make sure your formatting is ideal and your information is on-point.

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Patricia Small

100 Broadway Lane
New Parkland, CA 91010
Cell: (555) 987-1234

Professional Summary

Efficient Medical Office Specialist with vast experience in office management in a healthcare setting. Knowledge of medical records, patient scheduling and insurance verification. Specialize in office efficiency procedures.

Core Qualifications

  • Medical charting
  • Appointment scheduling
  • Patient admission
  • Multiple phone line systems
  • Caring and compassionate
  • Organized and efficient


Medical Office Specialist, March 2010 – March 2015
New Parkland Medical Center – New Parkland, CA

  • Admitted and checked approximately 55 patients out for appointments each day.
  • Prepared charts, scanned medical records and entered patient information into computer system.
  • Performed office tasks as needed, including answering multi-line telephone system, filing patient charts, copying records and scheduling appointments.
  • Verified and processed insurance paperwork.

Medical Office Specialist, August 2007 – March 2010
New Cityland Medical Associates – New Cityland,CA

  • Greeted, admitted and checked out approximately 35 – 40 patients daily.
  • Verified insurance and processed medical release forms.
  • Accepted co-pays and verified referrals.
  • Performed various office duties such as appointment setting, answering phones, updating patient files, entering records into computer and distributing mail.


2007 Associate of Science, Medical Office Administration
New Parkland Community College – New Parkland, CA

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Why Is This a Medical Office Specialist Resume Sample?

To understand what makes the enclosed medical office specialist resume sample a great reference tool, analyze each section one at a time. The document begins with a brief, to-the-point summary that doesn’t mince words. The jobseeker mentions her vast experience in medical office management and draws attention to her specialized skills in office efficiency procedures. She also includes a short plug about her knowledge of common office procedures, including scheduling, insurance verification, and handling medical records. This is the area where you want to draw attention to your most valued skills as they relate to the job.

The core qualifications section lists the job candidate’s top eight skills that qualify her for the position. At the top of the list, she includes “medical charting,” and “appointment scheduling.” Both are key responsibilities office specialists handle on a day-to-day basis. Near the bottom of her list, she references attributes that are desirable for any office specialist to have, including “caring,” “organized,” and “efficient.”

The experience section of the medical office specialist resume sample is well-formatted and detailed. It includes specific responsibilities the jobseeker performed for previous companies where she served as a medical office specialist. A hiring manager can glance at this section of the resume and quickly see that this candidate has nearly eight years of experience as a medical office specialist. Notice that quantifiable information is also included in this section, making the resume more compelling and powerful. By specifically mentioning that she admitted and checked in around 55 patients for appointments on a daily basis, the job applicant showcases her efficiency and reliability.

To conclude her resume, the jobseeker briefly mentions her highest achieved education level. The education section is typically the briefest on any resume. Only the degree name, graduation year, and institution details need to be included.

Why You Need a Strong Medical Office Specialist Resume

The job outlook for medical office specialists is expected to grow much faster than the average pace of other jobs through 2024, according to the Bureau of Labor Statistics. This is great news for jobseekers, but it also means that many young, inexpensive employees may decide to become medical office specialists due to the great growth rate. Creating a strong resume is essential when competing with younger and cheaper job applicants.

To further emphasize the importance of a standout resume, consider the results of multiple studies, which show that most recruiters will only spend somewhere between five and seven seconds looking over each resume. If you have taken the time to perfect your document, you should have no problem making a great impression during those five to seven seconds. Ready to start? Refer frequently to our medical office specialist resume sample and start creating your document.

Costly Medical Office Specialist Resume Mistakes To Avoid

Some resume mistakes are obvious and easy to avoid if you are paying attention. These include spelling and grammatical errors, formatting mistakes, and blatant mistruths. However, there are less obvious mistakes that commonly appear on medical office specialist resumes. Learn what they are so you can avoid them.

One of the more common mistakes to avoid at all costs is including too much personal information (nationality, marital status, date of birth, etc.) on your resume. The recruiter will learn more about you in later stages of the hiring process, so always omit deeply personal information from your document. To see how your contact information should be formatted, take a look at the medical office specialist resume sample.

As a medical office specialist, you interact with patients on a daily basis. Don’t forget to include soft skills like “compassionate” and “friendly” in your core qualifications list. Soft skills like these demonstrate your ability to help patients feel comfortable.


Follow best resume writing practices to create a document that demands attention. Remember to start with a powerful professional summary and impressive qualifications list. In the job experience section, emphasize responsibilities that directly relate to the new job you are trying to land. Conclude your resume with an error-free education section, as illustrated by the medical office specialist resume sample.