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Table of contents

HR coordinator cover letter example
Cover letter template for an HR coordinator
How to format your HR coordinator cover letter
How to write an HR coordinator cover letter
Freshen up your resume
Key takeaways
Resources to help you prepare for your interview

As an HR professional, you know the power of a strong cover letter in making a great first impression. Now it’s time to apply that knowledge to your own job search.

A well-crafted HR coordinator cover letter is your opportunity to demonstrate your expertise in human resources and show potential employers why you’re the ideal candidate.

Our guide includes:

An HR coordinator cover letter example.
Expert advice on selecting a layout and style.
Detailed guidance for each part of your cover letter.
Strategies for aligning your resume and cover letter.

Get started now with our Cover Letter Generator. Our intuitive templates and job-specific content suggestions will help you highlight your HR strengths and make a lasting impression on hiring managers.

HR coordinator cover letter example

Cover letter for an HR coordinator

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Here’s why this cover letter works:

Clear and professional introduction
Wanda begins her cover letter with a clear statement of intent, specifying the position she is applying for and expressing genuine enthusiasm for the opportunity.
Alignment with company values
Wanda expresses her admiration for Pretium’s reputation for innovation and excellence, and she aligns these qualities with her professional values.
Polite and enthusiastic closing
The closing paragraph is polite and enthusiastic, thanking the hiring manager for considering her application and expressing eagerness to discuss how her background and skills can benefit Pretium.

Browse other popular samples

Cover letter template for an HR coordinator

Copy and paste this template to use as a starting point for your HR coordinator cover letter.

Wanda Davis
Berwyn, IL 60402
555-555-5555
example@example.com

Aug. 16, 2024

Jerry Bailey
Pretium
9829 Jockey Hollow Ave.
Berwyn, IL 60402

Dear Mr. Bailey,

I am writing to express my interest in the HR coordinator position at Pretium. With a strong foundation in human resources management and a passion for fostering positive workplace environments, I am excited about the opportunity to contribute to your team.

In my previous roles, I initiated an employee wellness program that led to a 25% decrease in sick leave utilization and a 30% increase in overall employee productivity. My proactive approach to HR challenges has consistently enhanced employee morale and organizational efficiency. For instance, I implemented an employee recognition program that resulted in a 20% increase in employee engagement scores within the first six months.

Beyond those achievements, I have a deep commitment to continuous improvement and professional development. I recently completed a comprehensive course in diversity and inclusion, equipping me with the latest strategies to create more inclusive workplaces. This knowledge will be instrumental in helping Pretium build a diverse and dynamic workforce.

I am particularly drawn to Pretium’s reputation for innovation and excellence. Your commitment to employee development and organizational growth aligns perfectly with my professional values. I am eager to bring my expertise in recruitment, onboarding and employee relations to Pretium and to contribute to the company’s ongoing success.

Thank you for considering my application. I look forward to the possibility of discussing how my background, skills and certifications can benefit Pretium. Please feel free to contact me at your earliest convenience to schedule a meeting.

Warm regards,

Wanda Davis

How to format your HR coordinator cover letter

As an aspiring HR expert, you know this better than anyone — your cover letter is simply a tool to show how you can help create an organized and positive workplace. Just as you manage different aspects of HR smoothly, how you format your cover letter should show your attention to detail and organization.

Here are some key tips to make your cover letter clear and effective:

Bullet-point lists: Break down your major achievements or skills using bullet points. This makes it easy for hiring managers to see your strengths quickly.
Font: Choose a professional font, such as Arial or Times New Roman, in a size between 10.5 and 12 points for easy readability.
Margins and spacing: Use 1-inch margins and single spacing to make your cover letter look neat and organized.

Finally, think of your cover letter as a work sample. If done well, it’s another chance to showcase your thoroughness and attention to detail.

Selecting a cover letter template

Create your cover letter

You’ve been on the other side of the hiring equation, sorting through a pile of resumes, looking for one that stands out. Well, now it’s your turn to ensure your cover letter makes that memorable impression.

Picking the right cover letter template is an important part of that process. You want a design that is clean and professional. Simple templates from Microsoft Word or Google Docs work well and are budget-friendly. If you want to show some personality, creative templates are nice, too.

While the layout is important, your main focus should be on the content. Clearly showcase your HR expertise, experience in employee relations and your ability to manage HR tasks efficiently.

Next, we’ll guide you through how to effectively fill in your chosen template.

How to write an HR coordinator cover letter

Your cover letter is your chance to highlight how you skillfully manage the many aspects of human resources.

Let’s break down how to create a letter that stands out to hiring managers.

Step 1

Analyze the job description

Start by carefully reading the job posting. Look for keywords. Phrases like “employee relations,” “recruitment processes,” “policy implementation” and “HRIS management” fit the bill. You’ll want to use these terms in your letter to show you understand what the role requires and to get past the applicant tracking systems (ATS) job seekers dread.

Remember, while you’re familiar with HR jargon, it’s still important to demonstrate how your skills match their specific needs.

Step 2

Start with the header

Your cover letter header is like the introduction to a meeting — it’s a small but important element that sets the tone for what’s to come. You should always include:

Your full name.
City and state.
Phone number.
Professional email address.

In the fast-paced world of HR, employers appreciate quick and clear communication.

Pro tip

Include your LinkedIn profile URL if it’s up to date and showcases your HR expertise.

Step 3

Address the hiring manager

Try to find out who will be reading your letter. “HR Manager” or “Hiring Manager” work if you can’t find a specific name.

Pro tip

If you’re applying to a smaller company, consider reaching out to their HR department directly. This shows initiative and might help you learn more about the company culture.

Step 4

Write a strong introduction

Start your letter with an engaging opening that highlights your HR expertise and enthusiasm for the company. For example:

For new HR coordinators:

I’m excited to apply for the HR coordinator position at [company name]. My background in employee relations, recruitment assistance and HR data management has prepared me to contribute effectively to your human resources team.

For experienced HR coordinators:

With [number] years of experience in HR coordination, I’m eager to bring my expertise to [company name]. In my current role, I’ve streamlined the onboarding process, reducing new hire orientation time by 25% while improving satisfaction scores. I’m ready to apply these skills to enhance your HR operations.

For HR coordinators returning to work after an absence:

I am writing to express my keen interest in the HR coordinator position at [company name]. As an experienced HR professional returning to the workforce after a [X-year] hiatus, I am excited to bring a fresh perspective along with my established skills to your dynamic team.

Pro tip

Mention a specific company value or initiative that resonates with you. This shows you’ve done your research and are aligned with their mission.

Step 5

Demonstrate your HR expertise

In the body of your letter, use a few paragraphs to show why you’re the ideal candidate for the HR coordinator role.

Focus on these key areas:

Major accomplishments: Describe a time when you improved an HR process or solved a challenging employee relations issue.
Measurable impacts: Share specific results of your work. For example, “I reduced time-to-hire by 30%” or “Employee engagement scores increased by 15% after implementing my recognition program.”
Relevant skills: Highlight your proficiency in HRIS systems, knowledge of labor laws and strong communication abilities.

Here’s an example:

At [previous company], I noticed our onboarding process was causing confusion for new hires. I developed a comprehensive welcome packet and digital onboarding checklist. This simple change reduced new hire questions by 40% and increased first-month productivity.

I also led the implementation of a new HRIS system. Some colleagues were hesitant about the change, so I organized hands-on training sessions and created user guides. Within two months, 95% of the HR team reported feeling confident using the new system.

These projects taught me the importance of continuous improvement in HR processes. I’m excited to bring this mindset to your team and help enhance your HR operations.

Pro tip

Use specific HR terminology to demonstrate your knowledge, but make sure to explain any unique initiatives or programs you mention.

Step 6

Request an interview

Conclude your letter by expressing your interest in further discussion. Something like this:

“Thank you for considering my application. I would welcome the opportunity to discuss how my HR experience can contribute to [company name]’s goals. I’m available for an interview at your convenience and look forward to speaking with you.”

Pro tip

If you have any relevant HR certifications or are pursuing one, mention it in your letter as it shows your commitment to professional development.

Step 7

Close your cover letter professionally

End your letter with a formal closing such as “Sincerely,” “Best regards” or “Thank you for your consideration.”

Pro tip

If you’re submitting your application online, save your cover letter as a PDF to preserve formatting. Name the file clearly, like “JaneSmith_HRCoordinator_CoverLetter.pdf.”

Freshen up your resume

Create your resume

You know what’s even more important than a cover letter? Your resume. These documents should work together to truly grab the attention of hiring managers.

If you haven’t started your resume yet, now’s the perfect time. Pick a template that complements your cover letter to ensure a consistent look. This level of detail will show employers you’re a class act.

Need help getting started? Check out our resume-writing guide or explore our HR resume examples for inspiration.

Pressed for time? A AI resume builder can help. These tools provide a range of templates and make customization easy, allowing you to create a polished resume quickly.

Key takeaways

Study the job description

Thoroughly read the job description and highlight key terms like “employee engagement,” “recruitment” and “HR compliance” for inclusion in your cover letter.
Include clear contact info

Ensure your full name, location, phone number and professional email address are prominently displayed at the top of your cover letter.
Start with a strong opening

Start your cover letter with a compelling introduction that expresses your enthusiasm for the HR coordinator role and outlines your key qualifications.
Show the results of your work

Use specific examples and metrics to highlight your accomplishments in previous HR roles, such as improving employee retention or streamlining the onboarding process.
Request an interview

End your cover letter by expressing your eagerness to discuss the role further and suggest a timeframe for a potential interview.

Resources to help you prepare for your interview

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Don is a Certified Professional Resume Writer (CPRW) with more than 10 years’ experience creating digital content, including four years helping job seekers develop their careers. He holds an M.S. in Journalism from Northwestern University.