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Table of contents

Administrative Manager Cover Letter Example
Related Cover Letter Examples
Cover Letter Template for an Administrative Manager
Format Your Administrative Manager Cover Letter
How to Write a Cover Letter for an Administrative Manager
Add a Matching Resume
Key Takeaways
Resources to Help With Your Job Search

Succeeding as an administrative manager means wearing many hats. From technical know-how to leadership capabilities, your skill set steers the administrative department to achieve impressive results.

To land the right role, you need to show these strengths. We’ll walk you through how to build an administrative manager cover letter that effectively captures what you can do.

Our guide includes:

An example of an administrative manager cover letter that you can reference as you get started.
An administrative cover letter template for you to copy, paste and edit.
Tips and strategies to help your cover letter succeed.

Need a cover letter ASAP? Our Cover Letter Generator can help you get started. This tool supplies stylish templates that automatically format your letter and generate content suggestions based on your input, so you can be proud of your application.

Administrative Manager Cover Letter Example

Sample administrative manager cover letter

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What makes this a great sample cover letter for an administrative manager?

Simplicity
This cover letter uses a basic layout with simple formatting that makes the candidate’s experience and achievements easy to read and understand at a glance.
Numbers
Focusing on outcomes and using numbers to drive home the candidate’s impact is one of the key ways that this letter shows what the candidate is capable of accomplishing.
Confidence
A manager needs strong leadership skills. This letter conveys confidence, efficiency and cool-headedness — all key traits for an administrative manager.

Cover Letter Template for an Administrative Manager

Not sure where to start your cover letter? Use this sample letter as a template that you can copy, paste and edit to tell your story using the right format.

Myla Doyle
Nottingham, MD 21236
555-555-5555
example@example.com

July 2, 2024

Rodney Rivas, Hiring Manager
Johnson & Lewis Associates
850 E Lombard St
Nottingham, MD 21236

Dear Mr. Rivas,

I am excited to apply for the Johnson & Lewis Associates administrative manager position. With over five years of experience in administrative support and operations, I bring a strong background in streamlining processes, reducing operational costs and fostering a collaborative work environment.

In my current position as an executive assistant at Optum, I spearheaded a project to optimize scheduling systems, which reduced scheduling conflicts by 35% and saved over 120 hours of executive time annually. I also negotiated new travel contracts, decreasing company travel expenses by 22% while improving overall travel efficiency. Additionally, I implemented a data-driven approach to office supply procurement, which reduced monthly supply costs by 18% and minimized waste.

At Campus Box Media, I introduced a digital expense reporting system that reduced processing time by 40%, significantly accelerating the monthly reconciliation process and contributing to more accurate budget management. My initiatives in budget tracking and reporting resulted in an overall reduction in administrative costs by 12% during my tenure. My contributions allowed our team to reallocate savings toward team-building events and technology upgrades, boosting morale and enhancing team productivity.

I am proficient in MS Office and advanced project management tools, which I use daily to coordinate multidepartmental projects, track timelines and ensure high standards in project deliverables. My ability to work collaboratively with cross-functional teams has been instrumental in aligning administrative operations with organizational goals, and I am eager to bring these skills to Johnson & Lewis Associates.

Thank you for considering my application. I look forward to discussing how my administrative management expertise can support Johnson & Lewis Associates’ goals. Please feel free to reach out to me at your convenience.

Sincerely,

Myla Doyle

Format Your Administrative Manager Cover Letter

The purpose of your cover letter is to elaborate on your resume and show employers why your specific skill set and experiences make you the ideal candidate for the role. To do that effectively, you need to make a strong impression with a professional, well-formatted cover letter. Let’s look at how to do it.

Formatting tips to help you craft a polished cover letter:

Font style and size: There is a world of font options out there, but the best choices for a cover letter are generally limited to standard, easy-to-read fonts like Arial or Calibri in a size between 10 and 12 points.
Spacing: Using consistent line spacing of 1.15 to 1.5 helps your letter be easy on the eyes.
Margins and alignment: Maintain left alignment with 1-inch margins to present a neat and uniform appearance.

Selecting a professional cover letter template

Create your cover letter

Your cover letter should engage the reader from the very first line. This means choosing a stylish cover letter template that presents your qualifications simply. When in doubt, stick to basic designs.

For an extra cohesive application package, choose an administrative manager resume template that matches your cover letter.

How to Write a Cover Letter for an Administrative Manager

Whether you’re a veteran manager or just beginning to climb the ranks, writing a strong cover letter depends on nailing each of its key components. We’ll break this down into steps to help get you started.

Step 1

Tailor your cover letter for the specific management position

A cover letter should be unique and tailor-made to appeal to the specific role you’re seeking. Tailoring your application shows enthusiasm and interest while also proving that you’re the kind of worker who puts in the effort to stand out.

Not only that, but a custom cover letter for each role is more likely to pass through applicant tracking systems (ATS) that screen for qualified candidates. Identify keywords from the job description that you can incorporate into your letter to help it succeed.

Step 2

Include your contact information in the header

It’s essential that your cover letter includes your contact details so the employer can easily reach you for an interview. Write a header that includes your:

Name.
City and state.
Phone number.
Email address.

Pro tip

Consider placing important links like your LinkedIn profile under your header.

Step 3

Address the hiring manager by name

Personalize your letter by addressing it directly to the hiring manager. Researching the company will help you determine the appropriate person. Look for the hiring manager, recruiter or HR representative who will review your application.

If this information isn’t readily available, using “Dear Hiring Manager” is an appropriate opening.

Step 4

Introduce yourself in the first paragraph

Your letter should start with a compelling introduction that mentions what you’re capable of and gives the employer a preview of what you bring to the table. Keep this section short and save the deeper details for later.

Example opening paragraph for a new administrative manager:

I am thrilled to apply for the administrative manager position at [organization name]. My recent completion of a master’s in business administration, combined with my internship experience at [internship company], where I honed my skills in office management and staff coordination, perfectly align with the needs of your team.

Example opening paragraph for an experienced administrative manager:

I am excited to express my interest in the administrative manager role at [company name]. With over 10 years of experience in optimizing office operations and leading administrative teams across various sectors, I am well-equipped to enhance your company’s productivity and operational efficiency.

Step 5

Explain why you’re the best candidate for the role

In the body paragraphs, give the employer a deeper look at your accomplishments and skills. Focus on the following:

Leadership and management: Discuss your experience in managing teams, coordinating projects and leading operational improvements. Cite specific instances where your direct actions boosted efficiency or reduced costs. Focusing on results and using numbers will help make these achievements feel more concrete.
Balanced skills: Highlight your ability to manage multiple tasks seamlessly and improve office processes. Showcase soft skills like organizational skills and conflict resolution alongside your technical expertise.
Unique qualifications: If you have any unique qualifications, training or expertise in specific technologies or methodologies, showcase these in your body paragraphs.

Example body paragraphs for an administrative manager:

In my current role at [current company name], I have successfully managed a team of over 15 administrative staff, coordinating projects that have directly contributed to a 30% increase in operational efficiency across the department. My key responsibilities have included optimizing workflow processes, managing staff schedules and communications and overseeing the efficient use of our budget. For instance, I implemented a new scheduling system that reduced staff conflicts and enhanced the overall flow of operations.

Furthermore, my strong IT skills have allowed me to take a lead role in updating our office’s database systems, increasing data retrieval times and improving the accuracy of information with a new digital filing system. This initiative decreased search times by 40% and significantly reduced the errors in data handling. My proactive approach and continuous search for improvement have been commended by senior management and have had a measurable impact on our operational success.

Step 6

Write your cover letter closing

Conclude your cover letter with a paragraph that:

Restates your enthusiasm for the role.
Emphasizes your ability and desire to contribute to the role.
Invites further discussion in an interview.
Thanks the reader for considering your application.

Example closing paragraph for an administrative manager cover letter:

I am enthusiastic about the opportunity to bring my proven track record of enhancing administrative workflows and leading efficient teams to [company or organization name]. I am confident in my ability to contribute to your operational goals and look forward to the possibility of discussing how my organizational prowess and proactive management style can align with the needs of your team. Thank you for considering my application.

Step 7

Sign off appropriately

End your cover letter with a professional signoff such as “Sincerely” or “Best regards,” followed by your name.

Add a Matching Resume

Create your resume

A strong cover letter is just one piece of the puzzle. To land an administrative manager role, you need to build a persuasive resume too. Check out some resume examples from pros in your industry to get an idea of how to get started on a resume that impresses recruiters.

Need a resume quickly? Try our Resume Builder. This tool can even help you build a resume that matches your cover letter template.

Key Takeaways

Explore administrative manager cover letter examples
Check out some administrative manager cover letter examples for a visual reference to help you start on your own cover letter.
Highlight essential skills for an administrative manager role
Focus on important skills ranging from soft skills like communication and leadership to hard skills like project management and proficiency in office software.
Choose an appropriate cover letter template
Pick a simple and stylish template that matches your resume and puts your skills on display.
Keep your introductory paragraph short and sweet
Start with a short opening paragraph that gives an overview of your accomplishments.
Compose detailed body paragraphs
Use your body paragraphs to describe the specific outcomes you’ve achieved throughout your administrative career that show how you’ve applied your skill set and unique qualifications.
Ensure appropriate formatting
Make your cover letter look professional by ensuring that you follow basic formatting standards and proofread your letter to eliminate mistakes.