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Personal Assistant Resume Example

Introduction

If you have outstanding organizational and interpersonal communication skills, you might be quite satisfied in a personal assistant position. Your resume should demonstrate your capabilities and make a case for why this position is the right fit for you. Remember to present your qualifications in light of the position for which you are applying. Our personal assistant resume template for Word suggests ways to prove you are a competitive candidate across all the sections of your resume, from the summary statement and lists of skills to the work history and education sections.

Personal Assistant Resume Template for Word

Charlotte Sawyer

Long Beach, CA 11111

E: csawyer@anymail.com P: 555-123-4567

Summary Statement

Personal assistant skilled in assisting entrepreneurs. Proven track record of helping startup founders. Capable of managing the numerous requirements involved in starting a new business.

Skills

* Scheduling and time management

* Answering calls and queries

* Writing correspondence

* Digital records and bookkeeping

* Attending meetings and keeping minutes

* Arranging domestic and international travel

* Updating official documents, including passports

* Sourcing equipment

* Organization

* Interpersonal communication

* Following instructions

* Courtesy

* Confidentiality

* Flexibility

* Reliability

Work History

Personal Assistant to Chief Operating Officer of a Software Development Start-Up, Los Angeles, CA

April 2015 – Current

* Manage client’s digital appointment book and calendars

* Brief client each morning

* Manage client’s daily schedule

* Attend all meetings and produce detailed minutes

* Keep current expense records in digital format

* Arrange for client to attend industry conferences

* Keep business records regarding funders and venture capitalists

* File and organize records pertaining to software development

* Answer over 95 percent of business-related calls and email queries

* Book domestic and international travel

* Make local transportation arrangements for client

* Handle a wide variety of personal tasks

* Assist client in achieving better work-life balance

Personal Assistant to Co-Founder of Marketing Start-Up, Los Angeles, CA

October 2012 – April 2015

* Maintained and provided daily schedules to client

* Managed client’s meeting and public appearance schedules

* Attended 95 percent of meetings and kept detailed minutes

* Assisted client during all public appearances

* Reduced client correspondence time by more than 75 percent

* Arranged for client’s transportation

* Made domestic and international travel arrangements

* Helped keep detailed records pertaining to funding rounds

* Maintained business and personal expense records

* Kept files of press mentions and interviews

* Assisted with keeping business records as well as clients’ personal files

* Made equipment orders upon request for client and company

Personal Assistant at The Assistants’ Agency, Los Angeles, CA

June 2011 – October 2012

* Served as a part-time personal assistant for a total of eight clients

* Gained experience in entertainment, sports, and business fields

* Managed a combination of schedules, appearances, and expenses

* Rated as one of the top 10 assistants at agency

* Gained skills for assisting entrepreneurs at start-ups

* Obtained certification as a Certified Administrative Professional (CAP)

Education

Certified Administrative Professional (CAP) – 2012

International Association of Administrative Professionals

Bachelor of Science in Business Administration – 2011

California State University at Long Beach

Create Resume

Master Your Summary Statement

Approach the summary statement as a written 30-second elevator pitch in which you sell your strongest skills and most relevant experience. Resume reviewers tend to skim these documents, and a summary statement is a great way to emphasize the elements of your resume that make you a serious contender for a position at the top of the page.

Keep your summary statement short and skimmable by including no more than three statements, which do not need to be complete sentences and can be formatted using bullet points. See our personal assistant resume template for Word for a summary statement in context and the sample statement below.

Personal Assistant Summary Statement Example

Personal assistant with six years of experience serving high-profile clients in the entertainment industry. Reputation for efficiency, organization, and confidentiality. Skilled at making strategic arrangements locally and worldwide.

Perfect Your Skills Section

Your skills section is where you mention all the hard and soft skills that could make you a fantastic personal assistant. Prioritize the skills that are best suited to the job description and consider including exact keywords or phrases from the description. This can help to ensure your resume is approved by applicant tracking systems and is also more likely to satisfy the needs of the client, hiring manager, or recruiter.Describe each skill in a short phrase without a period at the end and format the skills section using bullet points, as shown in the personal assistant resume template for Word. A few general skills that could be useful for any personal assistant include:* Taking calls and responding to email* Keeping records* Making travel arrangements* Discretion* Organization

Polish Your Work History Section

The work history or experience section is where you list your past positions in reverse chronological order, starting with your current or most recent position. Provide your job title, the name of your employer, and the location and dates of your employment. Beneath these key details, describe your responsibilities and achievements in a bullet list. In the lists beneath each position, every bullet should start with a strong action verb that emphasizes your personal and professional abilities. Use the present tense for your current employment and past tense for prior positions. You should also try to quantify the impact of your work with metrics or figures that demonstrate your capability for success. See the examples in our personal assistant resume template for word and the following sample work history entries:

• Personal Assistant to Professional Athlete – Los Angeles, CA04/16 to Current
• Manage client’s daily schedule, including training, practice, and athletic events
• Make local transportation arrangements
• Book domestic and international travel for more than 150 events per year
• Schedule client’s training at three major facilities
• Book physical therapy and recovery sessions
• Personal Assistant to Senior Publishing Executive – New York, NY01/13 to Current
• Assist client with managing daily schedule and long-range deadlines
• Answer client phone and respond to 98 percent of work-related email queries
• Satisfy client’s personal needs with regard to acquiring food and making reservations
• Reduce the amount of time client spends managing records by at least 90 percent
• Manage at least 95 percent of client’s social media presence

Refine Your Education Section

Make sure your education section meets the requirements of the personal assistant position for which you are applying. If a position requires an associate’s or bachelor’s degree, there is no need to go all the way back to high school on your resume. The education section is also the perfect place to include relevant occupational training or professional certifications.

Start your education section with your most recent or highest level of education and continue backward in time through other relevant degrees. Refer to our personal assistant resume template for Word and the example below:

Personal Assistant Education Section Example

Associate in Science in Business Administration – 2014

Los Angeles City College, Los Angeles, CA