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Table of contents

Data Entry Resume Examples
More resume examples
Choose a format for your data entry resume
How to write a data entry resume in 5 simple steps
Add a cover letter
Key takeaways for your data entry resume
Frequently asked questions from job seekers

As a data entry administrator, you know better than anyone the power of a well-organized document. To find the right data entry role in 2024, you need a resume that’s as neat and polished as the spreadsheets you work with. A good resume should draw attention to your relevant talents and strengths. Some important skills to highlight for your data entry resume are attention to detail, time management, proficiency in data management software and accuracy. Whether you are an Excel wizard or a newcomer to the data entry scene, a strong resume will allow you to put your best foot forward and let your assets shine.

You may wonder how to write a resume that will give you the best chance of landing the perfect role. Crafting a persuasive data entry resume might seem like a challenge, but with the right tools and resume examples behind you, you can be confident that you’re up for the task.

Here, we’ll show you how to write a data entry resume that sets you apart from the pack! Read on for more information about:

Data entry resume examples for applicants of differing experience levels.
Tips and tricks that will help you write the best resume for data entry.
What to include in each section of your data entry resume.
How to choose a resume template and format that perfectly fits your desired role.

Need a data entry resume right now? Try our professional AI Resume Builder for an easy step-by-step guide through every stage of the resume-building process!

Data Entry Resume Examples

Entry-level data entry resume example

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What makes this a great data entry administrator resume sample:

It is dense with information.
Resumes are supposed to be succinct, so it can be challenging to squeeze in enough valuable information to sell your experience and skills. This example resume demonstrates how a high density of useful information can pack a punch.
It is simple.
This data entry resume example is easy to read because it is organized on a straightforward template that is easy to scan.
It makes the most out of entry-level experience.
This applicant has just a few years of work experience. Fortunately, this data entry resume emphasizes skills and qualifications that fill in the blanks in experience. A resume objective and an extensive summary of skills and qualifications take center stage in this resume.

Experienced data entry resume example

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What makes this a great data entry resume sample:

This resume looks professional.
The applicant has chosen a resume template that conveys authority and professionalism but uses a pop of color to make the resume memorable.
It highlights key experience.
Because this data entry resume example belongs to an applicant with decades of data entry experience, it is wise to build it around that experience. This resume uses a chronological format to highlight the applicant’s impressive depth of experience.
It utilizes data.
Instead of just listing skills and experience, this applicant has backed them up with numbers that demonstrate their achievements within their field. This is a great way to show hiring managers what you’ve accomplished and will bring to the table if you are hired.

More resume examples

Looking for more resume inspiration? Check out some other business job titles:

Browse other popular samples

Choose a format for your data entry resume

To land any job, catching the eye of a recruiter or hiring department is an important concern. Make your resume stand out by selecting an appropriate resume format that is visually appealing, uses appropriate resume fonts, and suits your desired data entry position.

A chronological resume format is a great way to showcase experience. Applicants with lots of relevant work history should use this format.
A functional resume format is a simple and elegant solution for applicants with less experience overall.
A combination resume format is an excellent compromise for the applicant who falls into the middle ground between experienced and entry-level. If you have three to five years of experience, this format allows you to highlight that experience while still drawing attention to other accomplishments and skills.

Visit our guide to learn how to format a resume to strengthen your chances of landing the perfect role.

Select an appropriate data entry resume template

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Every resume is comprised of the same basic parts. Even so, you would be surprised how much individuality you can express through your resume. A unique resume template can add visual appeal to your resume and help showcase your accomplishments.

For a data entry resume, a resume template should not be too distracting or flashy. Try out one of our professional resume templates. Or, look at our resume template library to see which template suits your needs the best. Our selection of modern resumes and simple templates are well-suited to the professionalism expected of a data entry resume.

How to write a data entry resume in 5 simple steps

While the basic rules for writing a great resume are pretty much the same in any field, the candidates who stand out the most are the ones who write resumes that are tailored to the job that they are seeking.

Step 1

Study the data entry job description

You already know your strengths. Now, your job is to find out what data entry job listings are looking for. Be sure to research and understand the specific role as much as possible and be on the lookout for keywords from the job listing that can give you clues about what the hiring department wants to see. Reading about top candidates in the industry and some of the most useful and sought-after skills for data entry positions can be a great start for customizing a resume that will end up in the hands of the right people.

Step 2

Write a professional summary or resume objective

Most resumes will begin with either a professional summary or a resume objective. For less experienced candidates, a resume objective makes more sense. With a resume objective, you have an opportunity to highlight some of your transferable skills as well as a chance to discuss your career goals. A more experienced data entry administrator should use a professional summary instead. A professional summary lets you focus on your career accomplishments and relevant achievements.

Here are some strong examples for your data entry resume:

Data entry professional summary example:

Data entry administrator with nine years of experience handling high volumes of data with accuracy and attention to detail. Proficient in Microsoft Excel, Microsoft Word, and the Google Suite of data and communications tools. Driven, motivated and precise. Eager to apply fast typing speed to contribute to efficient workflow. Passionate about data and its handling.

Data entry resume objective example:

Data entry administrator searching for an entry-level position in an organization that will allow me to apply my technological proficiency, detail-oriented mindset and interest in data management. Confident with a variety of data entry and management tools. Graduated from University of Minnesota with a bachelor’s degree in telecommunications.

Step 3

Highlight your most relevant data entry skills

Whether you’re a seasoned data entry administrator or a newcomer to the industry, the skills section of your resume is one of the best opportunities to show potential employers what you can do. Your data entry resume skills should include both hard and soft skills. Including many of these skills within your resume objective or professional summary is also helpful.

Hard and soft skills are important ways to communicate your abilities as a candidate. Hard skills are measurable and concrete. They are the skills that can be easily taught and are often a non-negotiable requirement for certain jobs. Soft skills are less technical and tend to encompass interpersonal skills, habits, and personality traits that suit the job in question. The following is a list of hard and soft skills for data entry careers which will help give you a better idea of the differences between the two.

Hard and soft skills for a data entry administrator resume

Hard Skills

Excel
PowerPoint
Google Suite
Docsumo
Statistical analysis
Fast typing speed

Soft Skills

Time management
Precision
Accuracy
Efficiency
Attention to detail
Verbal and written communication

Here is an example of a strong data entry skills section:

Proficient in both Microsoft Office Suite and Google Suite
Efficient and accurate
Detail oriented
Skilled in verbal and written communication

Pro tip

Soft skills are difficult to teach. While they may be less technical, they have a much bigger impact on hiring than you may expect.

Step 4

Write a strong data entry work experience section

No matter the role, showcasing your experience is key to landing the job you are after. Writing a work experience section might be daunting, but with the right tools and tips, it is one of the best things you can do to maximize your chances.

Here is an example of a great data entry work experience entry:

Data Entry Administrator, Robinson Data Processing
Saint Paul, MN
March 2016 – Present

Handle and process data for tens of thousands of customers each month.
Devise solutions for data entry errors to preserve accurate reporting.
Utilize Excel and Google Sheets data entry software to record and manipulate data.
Manage rigid deadlines with adaptability and resourcefulness.
Communicate and work collaboratively with data processing team.
Integrate new technologies and practices into existing data entry workflow structures.

Pro tip

Use action words to make your skills for your data entry resume stand out and show potential employers your concrete capabilities.

Step 5

Showcase your education and training

A resume for a data entry role should include your education and training. An associate or bachelor’s degree in telecommunications, computer science, information technology or software development is typical for the top candidates applying for data entry administrator roles. List any degrees you may have earned along with other education or training in your education section.

How to list your data entry education:

Education:

Bachelor of Science
Information technology
University of Minnesota
Minneapolis, Minnesota

Certifications:

Certified Data Management Professional – Data Management (CDP-DM)
Certified Information Technology Professional (CITP)

Pro tip

Professional certifications are a great way to highlight some of the hard skills for your data entry resume. For applicants with less work experience, certifications can bridge that gap and demonstrate your professional aptitudes.

Optional sections for your data entry resume

Awards and Certifications

Awards, accolades, and other relevant professional achievements are an optional way to add interest to your data entry resume. Certifications are also great to have and can showcase your expertise as a data entry administrator.

Awards and certifications offer opportunities to draw attention to your data entry resume skills and your dedication to your field.

How to list awards on your data entry resume:

2019 Communication and Innovation Award – Finalist

2018 Elliott Memorial Leadership Award – Recipient

Projects

Projects are a fantastic way to demonstrate your abilities as a professional. Skills and education are very important, but projects show that you know how to apply all that knowledge to something useful. Projects highlight your data entry resume skills while offering evidence that you understand how to use those skills professionally.

How to list projects on your data entry resume:

Data Handling and Management: Migrated data from thousands of clients from an outdated reporting system into a new data entry and management program per current best practices.
Leadership: Mentored an incoming group of new hires; designed, taught, and oversaw a data management curriculum used in training procedures company-wide.

Languages

Being multilingual is a great asset for any professional. If you speak multiple languages, include them on your data entry resume. Fluency in multiple languages may not be one of the most essential skills for data entry resumes; however, it does demonstrate exceptional communication skills.

Knowing multiple languages also demonstrates cultural awareness and the ability to learn new things; both desirable job skills for data entry administrators. Multilingual candidates have an advantage when it comes to international opportunities. Communication is an essential skill for data entry resumes, and multilingual candidates are proven to be strong in this area.

How to list languages on your data entry resume:

Fluent in English and Mandarin
Proficient in Spanish

Interests and Hobbies

Hobbies and interests allow you to communicate your unique personality and passions with a potential employer. The things that interest you are a big part of what makes you a valuable worker, and so long as they are relevant and appropriate, they should be included on your data entry resume. Where possible, showcase hobbies and interests related to the soft skills that data entry positions require.

How to list interests and hobbies on your data entry resume:

Passion for amateur game design
Enjoy baking new recipes
Avid reader

Add a cover letter

Create your cover letter

So you’ve written the perfect resume. What now? A great resume is important, but it isn’t always enough. A strong data entry cover letter is the next step that you can take to ensure that your potential employer knows just how good of a fit you are for the position. A great data entry cover letter is an opportunity to communicate even further with the hiring department so that they know that you are the right choice for the job.

Learning how to write a cover letter for a data entry administrator position begins with understanding the major components which make up a strong cover letter: the header, salutation, introduction paragraph, body paragraphs, conclusion and signoff. Study our cover letter examples to learn how to write a persuasive cover letter and how to format your cover letter to best ensure that your achievements, skills, and personality shine through in every sentence.

If writing a cover letter seems daunting, don’t despair! Our professional Cover Letter Generator is here to help. This tool offers professionally written text suggestions for each section which you can use or modify as needed.

Key takeaways for your data entry resume

Follow our steps for a standout resume:
Make sure your resume is tailored for the position you want. A custom resume allows you to highlight the important skills that you need for the position. Be sure to check out some data entry resume examples to better understand what this looks like.
Select the appropriate resume format:
Use your work history, experience, skills, and achievements to decide which resume format is the best fit for you. Make sure to choose a format that emphasizes your strongest points.
Be specific to the role:
Understand what skills will make you the best fit for the position and give them center stage. You are much better off reading the job listing and including the skills listed than relying on boilerplate resume filler.
Include both hard and soft skills:
A data entry resume should include both hard and soft skills. Data entry resume skills range from teachable technical knowledge to less distinct abilities, like time management.
Make your work experience section shine:
Action words are a great way to strengthen this section and show off your experience.
Choose an appropriate resume template:
A strong resume is easy to read and well formatted. Check out our professional resume templates for examples. A data entry resume template should be professional, concise and visually appealing.
Go the extra mile:
A persuasive data entry cover letter is the final piece of the puzzle. Don’t miss out on the opportunity to communicate what makes you a unique and valuable candidate.