Introduction
It is important to find ways to stand out from the competition and attract the attention of hiring managers so that you secure an interview. The first step in doing this is to create a stellar CV that highlights your skills and experience to potential employers. With our administrative assistant cv template, you will learn more about what to include and how to format it. We also provide tips and guidelines to assist you in developing your own administrative assistant CV that will wow recruiters and hiring managers.
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Administrative Assistant CV Template
123 Fake Street | City, State, Zip Code
E: email@email.com P: 000-000-0000
Professional Summary
Enthusiastic administrative assistant with more than 10 years of experience in administrative positions. Passionate about organizing and enjoys making sense out of chaos. Strong multi-tasker who thrives under pressure. Quick learner adept at all things computers, especially the Microsoft Office Suite and database programs. Excellent communicator with experience writing and proofreading a variety of document types, including emails and memos. Team player who is willing to assist others to ensure that the work is completed not just on time but also at the highest quality possible.
Work Experience
Administrative Assistant
Company Name
June 2014 – Present
- Developed a filing system for both hard copy and digital documents that led to increased production and efficiency across the company.
- Communicate with staff members to ensure clarity among departments regarding projects that saw a 20 percent increase in customer satisfaction.
- Speak with clients on the phone, answer questions, and direct them to the appropriate staff member.
- Support team members through writing and proofreading documents, running errands, making phone calls, and other tasks to ensure projects are completed on time.
- Order supplies, and created a system that ensured the inventory was never too low while also saving the company money.
Company Name
September 2010 – June 2014
- Drafted memos, letters, emails, and other forms of communication for managers and executive staff members.
- Scheduled meetings between staff members and with clients and oversaw the conference room bookings to reduce the chance of double-bookings.
- Acted as liaison between departments and clients to ensure adequate communication about projects.
- Collaborated with managers and the security team of the building to conduct safety training.
Company Name
October 2007 – September 2010
- Answered phone calls and directed callers to the appropriate member of staff.
- Greeted clients upon entry to the location and communicated with staff members to maintain a timely schedule for visitors and guests.
- Made copies and mailed documents for staff members as needed.
- Ensured all visitors signed into the visitor logbook according to the safety guidelines of the building.
Bachelor of Arts in English – 2007
University of Texas, City, State
Skills
- Computer literate, especially in Microsoft Office and database programs
- Strong verbal and written communication skills
- Excellent multi-tasking skills
- Exceptional organization skills
- Passionate about helping the team succeed
- Fluent in Spanish
I am a member of a local amateur bowling league. I am also on the fundraising committee for a local charity that raises money for cancer research. In my spare time, I also enjoy hiking in the Hill Country and tubing on the river.
Using a Job Description to Create a Standout Administrative Assistant CV
A Sample Administrative Assistant Description
Job Summary
Do you love making sense out of chaos? Then you might be a great fit for our administrative assistant position. Our busy office is looking for an individual that thrives under pressure and is an excellent multi-tasker. We also expect you to be an excellent communicator with strong interpersonal skills. Despite our busy workdays, our office is also a fun and exciting place to work. We value all of our employees and provide a supportive environment to ensure that everyone succeeds. We expect our staff members to work together as a team to ensure everything is handled on time. We also provide full benefits, including health, vision, and dental insurance plans and a 401K after a standard 90-day probation period.
Job Responsibilities
Our administrative assistant’s responsibilities will include:
- Support members of the team through providing basic administrative support, such as copying, scanning, and mailing documents.
- File electronic and hard copy documents.
- Communicate with clients via email and phone calls and answer their inquiries or direct them to the appropriate staff member.
- Write and proofread correspondence, memos, emails, and other documents from management and other key members of staff.
- Maintain the conference room schedule and coordinate meetings for staff members.
- Order supplies as needed and review inventory to reduce the chance of running out of key items.
We are looking for an individual who meets the following criteria:
- Bachelor’s degree
- At least three years of experience as an administrative assistant or equivalent
- Proficiency in Microsoft Office
- Well-versed in CRM and database programs
- Excellent written and verbal communication skills
- Ability to efficiency multi-task
How to Employ the Job Description in Your Administrative Assistant CV
When you create your CV like the above administrative assistant cv template, it is essential to tailor it to the job to which you are applying through using key terms from the job description. To do this, look closely at the skills section included in the job posting and select some of the terms that are utilized. For example, if the job description specifies verbal communication skills or problem-solving skills, then be sure that you include these exact phrases in your skill section, summary section, or work history section. Additionally, if the job requires certain certifications, then be sure you use similar language to specify your certification.
By using keywords in your CV, it is easier for hiring managers to skim your CV or use a computer program and match your skills to the ones they are looking for. You can get a better idea of how to include references to the job description by looking at the administrative assistant cv template.