Introduction
To gain employment in your chosen industry, you must have a professional CV. An excellent CV will be formatted properly and highlight your most relevant skills, education, experience, and accomplishments within the field. We have created a professional entry level administrative assistant cv template to help you determine how to format your own CV and which information to include. When used in conjunction with the included writing tips, you are more likely to gain the attention of hiring managers and receive an invitation to interview for your desired position.
Create This CVEntry Level Administrative Assistant CV Template
Phoenix, Arizona 11111
E: deborahanderson@job T: 111-111-1111
Professional Summary
Qualified entry level administrative assistant with five years of experience in the industry. Skilled typist and front office worker with a strong attention to detail, excellent time management skills, and the ability to think critically and quickly. Proficient with a wide variety of computer software and hardware. Always looks professional, friendly, and ready to assist customers and employees alike.
Work Experience
Entry Level Administrative Assistant
ABC Industries
2005 – 2017
- Type and proofread letters, memos, and other documents before sending them to the appropriate recipients.
- Answer a multi-line telephone system and direct callers to the appropriate extension or take messages for employees who are out of the office.
- Create and maintain databases for employee and customer contact information when necessary.
- Maintain paper and electronic filing systems to ensure each one is updated properly and no documents are missing.
- Use office equipment such as copiers and fax machines on a daily basis.
Amy’s Office Depot
2013 – 2015
- Greeted visitors, business partners, and employees as they entered the office, directing them to where they needed to be, providing messages or paperwork when appropriate.
- Maintained calendars for employees that included appointments, days off, and special events to ensure they did not double book any time slots.
- Called clients and business partners to confirm appointments or obtain more information when necessary.
- Copied correspondence or other printed materials as requested by employees.
- Composed and distributed minutes and notes from meetings, ensuring each employee had a copy when relevant.
Food Factory
2012 – 2013
- Gathered incoming mail, read it when necessary, and sorted it to distribute to the appropriate employees.
- Maintained customer accounts, updating information and order products or services when directed.
- Proofread correspondence written by other employees to ensure no errors before sending it to the appropriate recipients.
- Took inventory of office supplies and ordered more when necessary.
- Collected and deposited money into company bank accounts, tracked disbursements, paid bills, and recorded other relevant financial information.
Coursework in Business Management – 2012
University of Arizona
Associate of Science in Administrative Assisting – 2011
Scottsdale Community College
Skills
- Ability to type 108 words per minute with 100 percent accuracy and to type 10,000 keystrokes per hour on a numeric keypad.
- Excellent English and Spanish communication skills, including reading, writing, listening, and speaking.
- Proficient with a wide range of software, including accounting software, database reporting software, and enterprise resource planning software.
- Highly organized individual who is able to accurately and quickly manage and file records and answer questions.
- Naturally calming personality useful for calming upset customers and helping to come up with a solution.
I enjoy playing the piano and saxophone, writing lyrics, and discovering new music to appease my creative side. During the summer, I am an avid water sports enthusiast. I teach low-income adults how to use computers to search for employment several times per month. I also own my own cat rescue.
Using a Job Description to Create a Standout Entry Level Administrative Assistant CV
A Sample Entry Level Administrative Assistant Description
Job Summary
We need you to help us keep our company running smoothly. If you are a highly organized individual who enjoys typing, answering phones, and helping our clients and business partners, you are who we need on our team. As a self-starter, you will have full control of how you organize the front office and will assist our employees with doing their jobs productively. Excellent opportunity for someone looking to break into the industry and provide a friendly face for customers and business partners. Build lasting relationships and create a career when you work for our company.
Job Responsibilities
- Maintain calendars and schedules for employees, inputting, changing, or canceling appointments and other events as needed.
- Type letters, memos, and other documents and proofread them for accuracy before sending them to the intended recipients.
- Answer a multi-line phone system and direct calls or take messages as necessary.
- Greet clients and business partners who come into the office and assist them or direct them to the proper offices.
- Organize files in both an electronic and paper filing system, ensuring each system matches the other for accuracy, and follow up with the appropriate people if you find discrepancies.
- Brief employees on their schedules each morning and provide them with any paperwork or contact information they’ll need for appointments.
- High school diploma required; some college preferred
- Should maintain a business casual appearance
- Must type at least 60 words per minute
- Friendliness and organizational skills are a must
- Experience with Microsoft Excel and Word necessary
How to Employ the Job Description in Your Entry Level Administrative Assistant CV
One thing you may notice about the attached entry level administrative assistant cv template is that its keywords and key phrases closely match those in the job description sample. By tailoring the phrasing of your own CV to that of the position’s job description for which you are applying, you are more likely to gain the attention of hiring managers. They will notice your keywords, which will help them to determine you are a good fit for the company’s mission and culture.
Keywords aren’t the only aspect that is important, though. When writing your CV, it is essential to include your most relevant accomplishments and experience. Note how the entry level administrative assistant cv template provides specific details about typing speeds and types of software the applicant is proficient with. Being specific and using quantitative information whenever possible will help you to stand out to hiring managers and make it more likely that you will be called for an interview.