What it’s Like to Work in Administration & Office Support
A position in administration and office support can encompass a wide variety of responsibilities and many different job titles. Office managers, administrative managers, office coordinators, and administrative assistants all fall under that general umbrella. In smaller companies, the duties and responsibilities can include inventory and ordering of office supplies, new employee orientation, maintenance of required employee documentation, accounts receivable/payable, processing of expense reports, opening mail, answering phones, and data entry.
In larger companies, an administrative manager or office manager may supervise other support staff members like receptionists, front-desk clerks, or entry-level assistants. They delegate administrative tasks to these employees and are often responsible for conducting performance reviews and providing guidance to new employees. Office support positions range from entry-level staff to executive assistants. The idea of support is key. Anticipating the needs of the company, the department, or the executive is a valued trait.
Benefits of Working in Administration & Office Support
If you’re part of the administrative team in your organization, you get a clear sense of what it takes to make things run smoothly. Even an entry-level position can prime you for a promotion, or make you a desirable candidate if you decide to change jobs, so be sure to include your responsibilities on your resume. Administration and office support personnel work in almost every sector of the economy, including private corporations, school, and government. While most support positions don’t require a bachelor’s degree, continuing education with a focus on business-related classes will enhance your standing when it comes time for a move up.
Why You Need a Resume
Your resume is an outline of your experience, qualifications, and career goals. It needs to be finely crafted so a potential employer can actually picture you as an employee. You need to present yourself as the candidate they’re looking for. Resume-Now has samples of well-written resumes for your review as a first step in creating your own.
Administrative Support Resume Templates
Administrative Assistant Resume Questions
1. What should go in the experience section of your administrative assistant resume?
As you can see on any administrative assistant resume sample, the experience section of your resume provides information about your time working in the industry. The most important information to include here is a list of your previous work experience. This includes the name of the company, its location, your job title, and the dates you worked for the company. Under each listing, include between three and eight bullet points detailing your duties and achievements in the position. You can also use the experience section to provide information about relevant internships or volunteer work.
2. What do you put on an administrative assistant resume for your first job?
If you want to apply for an administrative assistant position and have yet to hold a job in the field, you can still provide plenty of vital information on your resume. Instead of emphasizing work experience, focus on your summary or objective, education, acquired skills, volunteer work, awards and achievements, and more. Consider which skills you have that would be most helpful and play them up. This includes speaking more than one language, volunteer work, internships, positions of leadership you held in clubs or organizations, and acquired skills that transfer well to an administrative assistant position. An administrative assistant resume sample can help you write a summary or objective that plays up your best assets as well. Although summaries are more common nowadays, an objective statement is still appropriate for a first job.
3. What’s the best way to include digital skills on an administrative assistant resume?
Much of an administrative assistant position is working with computers and other types of technology, which means digital skills are essential. You can include these along with other important skills in the skills section of your resume. For example, an administrative assistant resume sample puts digital skills, such as client relations, engagement, and PowerPoint, at the top of a skills list and follows them up with softer skills, such as communication and attention to detail.
4. What is the best length for an administrative assistant resume?
The length of your resume greatly depends on how long you have been working in the field. Administrative assistants who have been in the field for 10 years or fewer should expect to create a resume that is about one page long, much like any administrative assistant resume sample you come across. If you are an assistant with more than 10 years of experience, your resume may be as long as two pages. However, most interviewers agree that one page is preferable, so keep that in mind as you write your document.
5. How do you make an administrative assistant resume?
There are several ways to make your administrative assistant resume, but if you want to save time and create something that looks truly professional, consider using our step-by-step resume builder. It allows you to design and write your resume in a matter of minutes — it’s practically effortless. Whether you use a resume builder or start your document from scratch, be sure to read an administrative assistant resume sample for ideas about formatting your information.
How-To Write an Administrative Support Resume
- Brainstorm your accomplishments – Grab a separate piece of paper and craft a list of your Administrative Support career accomplishments.
- View Administrative Support resume samples to get started – Check out our Administrative Support resume samples to gain insight into the process.
- Create an eye-catching header for the top of your Administrative Support resume – Your header should include your name, phone number, email address, and personal website (if you have one). Make it professional, but attractive.
- Make a direct summary statement that focuses on the company’s wants – Compose a summary statement that showcases your skills, accomplishments, and your overall professional character. Make sure that it aligns with the needs expressed in the job description.
- Make a list of your skills in a relevant section – Read the Administrative Support job description carefully. Note the preferred and required skills. If you have any of the appointed abilities, include them in this section.
- Illustrate your work history as a work experience section in your Administrative Support resume – List the jobs you’ve had in reverse chronological order. Write the dates you worked, the position you held, and the name of the company.
- Include a concise account of what you did at each job listed – Go back to the list you created in step one. Using this, make a short list of your responsibilities and successes at each job. Relate it to the needs expressed in the job description.
- Share your education – Think of the highest degree or diploma you received. Write the name of the degree or diploma you obtained, where you got it, and the year you graduated (or will graduate).