Sample Administrative Assistant Resume 2
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CORE STRENGTHS
– Handle responsibility with minimal supervision in a fast-paced /multi-directional environment- Focused ability to consistently accomplish objectives through organizational talents, attention to detail and meticulous follow-through; experience in handling sensitive and confidential matters and files- Work well in a team environment or in self-managed projects with little or no supervision- Hard-working, honest and dedicated; ability to learn new tasks quicklyOFFICE ADMINISTRATION/MANAGEMENT – STAFF SUPPORT – PROJECT MANAGEMENT
Senior Administrative Assistant for Samsung Austin Semiconductor- Maintained detailed calendars of appointment schedules for business meetings, conferences, domestic/international travel arrangements and special events- Coordinated extensive domestic and international travel arrangements, including air, hotel, car and meeting locations- Create, process and follow-up on expense reports, purchase orders, and budgeted purchase items. Administrative Technician III for Texas Department of Transportation:- Implement improved and time saving procedures; consistently reduce overhead costs, improve workflow and increase office efficiency- Create and maintain a database of public assistance complaints; assign an internal investigator to each case and follow-up once closed- Developed and monitor a calendar system using PowerPoint where accurate records of vacation/sick leave/comp time used and accrued are tracked month-to-month for comparison with monthly time sheets- Answer inquiries from the general public, vehicle storage facility operators, motor carriers, the trucking industry and other state/federal agencies regarding rules, laws and regulations governing the issuance of motor carrier credentials- Prepare correspondence (email and written) and review for completeness and correctness- Field calls and manage administration, resolve a wide-range of staff dilemmas and challenging situations on a daily basisPrincipal Administrative Assistant for Solar Turbines, Inc.:- Provided support to Directors, Department Managers, Project Managers and Project Engineers as well as international personnel- Maintained detailed calendars of appointment schedules for business meetings, conferences, domestic/international travel arrangements and special events- Expertly ran this fast-paced, large office encompassing office and structure maintenance, scheduling of machine/equipment service and repairs, and ordering and stocking office supplies; updated and maintained department web pages- Compiled, created and distributed financial reports and PowerPoint presentations- Edited and formatted technical documentation and maintained filing systems- Coordinated extensive domestic and international travel arrangements, including air, hotel, car and meeting locations- Planned departmental meetings, special events and office movesSenior Administrative Assistant for Solar Turbines, Inc.:- Supported Department Manager and Supervisors, Manufacturing Engineers and shop personnel- Tracked and monitored pending and confidential correspondence and financial information- Prepared apprenticeship packets for distribution; received applications, recorded data, and set-up and coordinated Differential Aptitude Tests; notified applicants of test results and set-up initial interviews- Coordinated special events; managed information systems and maintained web pages; oversee special projects- Resolved office obstacles, communication barriers and complicationsSenior Program Assistant for Solar Turbines, Inc.:- Photographed, downloaded and printed digital pictures of parts, processes and people involved in Rotor CAM area- Created and produced departmental newsletter; initiated Receiving Inspection Records Retention process (scanned records onto CD for easy and accessible retrieval and storage)- Set-up and coordinated meetings and special events; created slide show presentations and maintained web pagesPage 2HUMAN RESOURCES – RECRUITING – PERSONNEL ADMINISTRATION
Administrative Assistant for Steve’s Automotive:- Composed and placed employment ads; directed initial screening and recruiting for a wide variety of positions; performed reference checks and education verification- Interpreted human resources policies and procedures, benefits review as well as analyzed at renewal for cost-saving measures- Oversaw A/R, A/P, bank statement reconciliation and balanced booksAdministrative Assistant for Integrated Financial:- Reported to the Director of Marketing; composed and typed correspondence- Interviewed prospective clients; coordinated benefits and arranged domestic/international travel and meetings- Planned and coordinated appointments and medical exams- Processed insurance and investment applications; produced and distributed divisional mass mailingSecretarial/Clerical for Lockheed California Company:- Scheduled employee training and meetings; acted as benefits liaison between employees and company; interviewed prospective employees; posted personnel files, compiled personnel reports and charts; distributed paychecks and mailPROFESSIONAL EXPERIENCE
2008 – 2008 Senior Administrative Assistant Samsung Austin Semiconductor Austin, Texas2005 – 2007 Administrative Technician III Texas Department of Transportation Austin, Texas1998 – 2005 Principal Administrative Assistant Solar Turbines, Inc. San Diego, CaliforniaSenior Administrative AssistantSenior Program Assistant1995 – 1998 Administrative Assistant Steve’s Automotive Repair & Body Shop Bullhead City, Arizona1987 – 1994 Administrative Assistant Integrated Financial Encino, California1982 – 1987 Secretarial/Clerical Lockheed California Company Palmdale, CaliforniaEDUCATION: Antelope Valley College, Accounting, Lancaster, CaliforniaPierce Jr. College, Accounting, Woodland Hills, CaliforniaCOMPUTER: Windows, Word, Excel, PowerPoint, Access, Outlook, QuickBooks, ProjectAdministrative Assistant Resume Questions
1. What goes in the header of an administrative assistant resume?
You want the header of your submission to offer clear information about how to contact you. This is an essential section because the hiring manager needs to know how to get in contact with you if he or she wants to talk with you further. The header, as shown in the administrative assistant resume sample, goes at the top of the page. Center it, and include your name, phone number, and email. You may also include your physical address and other contact information, if you would like.
2. If you’ve never held an administrative assistant job before, how do you make an administrative assistant resume?
Breaking into a new career is not always difficult. Many times, you can match your skills to the job you want. Consider your past experience and skill set as it relates to working as an administrative assistant before you begin working on your document. This is the key to making yours work for this career path. Customize your resume to this new job by listing related skills, and create work experience entries that play up the aspects of old jobs that match the job you want. Look over the administrative assistant resume sample for ideas. You can also use our resume builder to help make the process effortless.
3. What’s the best format for a resume: PDF, MS Word, or txt?
If you choose the wrong format in which to send your resume, the hiring manager may not be able to open it. Your best bet is to carefully read the job description. Employers usually state what format they want it sent in. Typically, PDF and MS Word are the most common. These formats allow you to use different fonts and other elements to create a nice-looking and organized submission, such as the administrative assistant resume sample.
4. What’s the best way to include digital skills on an administrative assistant resume?
Digital skills are a must in any office these days. As such, you have to ensure you draw attention to these skills on your submission. Listing them in the skills section is the best option, as it puts them up front and makes them easy for the hiring manager to see. It is also a good idea to backup your listed skills by showing how you used them in past positions, if possible, in the work experience section. See how to use skills in this way on the administrative assistant resume sample.
5. What’s an example of a great administrative assistant resume?
The best example of an administrative assistant resume is the one tailored to the employer’s job description. This essential document would have all the key terms and carefully match what the employer wants. A good example of a resume that is professionally written, looks polished, and includes all the pertinent sections is the administrative assistant resume sample. You can use this example to help you as you tailor your resume to the employer’s job description.